Executive Administrative Assistant at Lion Country Safari, Inc.- FL

Loxahatchee Groves, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Correspondence Management, Data Entry, Training, Coaching, Mentoring, Delegation, Calendar Management, Supply Requisition, Record Keeping, Minute Taking, Guest Relations, Equipment Repair Coordination, Filing Procedures, Confidentiality Maintenance, Microsoft Office, Organizational Skills

Industry

Hospitality

Description

Description Lion Country Safari is seeking a full-time Executive Administrative Assistant to support the Executive Office. This role includes managing correspondence, handling phone inquiries, performing data entry, and overseeing administrative staff through training, coaching, mentoring, and delegation. The ideal candidate will ensure efficient daily operations while upholding the mission and philosophy of Lion Country Safari. Key Responsibilities: Assist the Executive Office staff in overall plan implementation and support of goals and objectives. Greet all individuals arriving at the executive offices courteously and assist with their needs. Document and maintain appointment calendars. Oversee set-up of workstations with necessary supplies, resource materials and maintain cleanliness throughout shift. Knowledge in the use of all office equipment, computer and manual systems. Comply with all hotel and departmental policies and procedures, services/features and hours of operation. Oversee supply requisitions and ensure compliance within budgetary guidelines. Record messages legibly. Type correspondence, memos and reports as assigned. Attend designated meetings, take minutes, and distribute. Document all guest requests/complaints and communicate such to respective personnel for proper handling. Coordinate service repairs for office equipment, ensuring minimal costs. Oversee successful completion of the training/certification process for administrative pool. Establish and maintain filing procedures. Manages all necessary COI’s. Performs other duties as assigned deemed appropriate by management. Requirements Qualifications: High School graduate. 5 to 7 years executive administrative experience. Strong organizational skills. Ability to communicate proficiently via verbal and written correspondence. Ability to compute basic mathematical calculations. Firm knowledge of computers and all Microsoft Office applications. Ability to think clearly and remain calm in volatile situations. Detail oriented, well organized with excellent follow-up skills. Ability to maintain confidentiality of staff, vendors, and guest’s information and business data. Ability to work with minimal supervision. Ability to interact cohesively with other departments. Preferred Skills: Some college preferred. Familiarity with preparing statistical reports. Demonstrate ability to form positive relationships with staff, vendors, and guests. Previous training in guest relations. Certified notary public Benefits Insurance coverage (medical, dental, and life) 401(k) Paid holidays and paid time off Performance based increase and review after first 90 days Employee Perks 40% off lunch at the restaurant 30% off all retail shops Free tickets to Lion Country Safari Free tickets to attractions through Florida and discounts for family members DFWP/EOE

Responsibilities

This role involves supporting the Executive Office by managing correspondence, handling phone inquiries, performing data entry, and overseeing administrative staff through training and delegation. Key duties include assisting with plan implementation, maintaining appointment calendars, and overseeing supply requisitions within budgetary guidelines.