Executive Administrative Assistant at Medtronic Singapore

Mounds View, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

108600.0

Posted On

23 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Strategic Partnership, Global Coordination, Executive Communication, Travel Logistics, Expense Management, Confidentiality, Microsoft 365, Stakeholder Alignment, Operational Rigor, Clinical Trial Support, Regulatory Compliance, Medical Affairs Support, Organizational Agility, Business Acumen

Industry

Medical Equipment Manufacturing

Description

We anticipate the application window for this opening will close on - 12 Jun 2026 At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This position will be based in Mounds View, MN. The Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations. The ideal candidate brings deep experience supporting senior medical or R&D leadership in complex, highly regulated environments and demonstrates exceptional judgment, discretion, and executive presence. Key Responsibilities Strategic Executive Partnership Serve as a trusted thought partner and operational extension of the CMO Anticipate priorities, risks, and opportunities across clinical, medical affairs, and regulatory initiatives Independently manage competing demands to protect and optimize executive focus Executive Calendar & Priority Management Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums Gatekeep requests and communications with a strong understanding of organizational dynamics Structural Heart Leadership & Governance Support Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart Prepare high-quality briefing materials, executive summaries, and decision documents Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through Clinical, Medical Affairs & Regulatory Enablement Support administrative and operational aspects of clinical development and medical affairs activities Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits Maintain structured oversight of confidential clinical, medical, and regulatory documentation (This role does not perform regulatory decision-making but enables execution and compliance readiness.) Cross-Functional & Global Coordination Act as a central coordination point between the CMO and global teams including: Clinical Development Medical Affairs Regulatory Affairs R&D / Engineering Quality & Compliance Commercial & Market Access Navigate matrixed organizations and align stakeholders across regions and time zones Communication & Executive Messaging Draft, edit, and manage executive-level communications, presentations, and internal updates Ensure clarity, consistency, and alignment with corporate and franchise strategy Handle sensitive communications with diplomacy and professionalism Travel, Logistics & Executive Operations Manage complex global travel logistics, including international itineraries Oversee expense management and administrative compliance Anticipate and mitigate logistical challenges to ensure continuity of executive operations Confidentiality, Compliance & Risk Management Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements Serve as a role model for integrity, discretion, and professionalism Must Have; Minimum requirements To be considered for this role, please ensure the minimum requirements are evident in your applicant profile. Minimum 6 years of experience supporting senior executives, preferably: CMO, Chief Scientific Officer, or R&D leadership Large medical device, biotech, or pharmaceutical organizations High School Diploma or equivalent Nice To Have 8 -10 years experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies) Experience supporting clinical trials, medical affairs, or regulatory interactions Exposure to global product lifecycle management in MedTech Leadership Attributes Executive presence with confidence interacting at Board and ELT levels Highly proactive, solutions-oriented, and detail-driven Trusted partner who balances urgency with precision Calm, resilient, and adaptable under pressure Core Competencies Exceptional executive-level judgment and organizational agility Strong business and clinical acumen with ability to synthesize complex information Outstanding written and verbal communication skills Ability to operate autonomously in a fast-paced, matrixed, global environment Advanced proficiency in Microsoft 365 and executive collaboration tools For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. Join us in our mission to alleviate pain, restore health, and extend life—where your unique background and perspective are valued. Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00 This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program). The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums). Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico. Further details are available at the link below: Medtronic benefits and compensation plans About Medtronic We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. Learn more about our business, mission, and our commitment to diversity here. It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. We change lives. Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That’s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives. We build extraordinary solutions as one team. With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough. This life-changing career is yours to engineer. By bringing your ambitious ideas, unique perspective and contributions, you will… Build a better future, amplifying your impact on the causes that matter to you and the world Grow a career reflective of your passion and abilities Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning These commitments set our team apart from the rest: Experiences that put people first. Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need. Life-transforming technologies. No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms. Better outcomes for our world. Here, it’s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls. Insight-driven care. Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here. For updates on job applications, please go to the candidate login page and sign in to check your application status. If you need assistance completing your application please email AskHR@medtronic.com To request removal of your personal information from our systems please email RS.HRCompliance@medtronic.com

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Responsibilities

Provides high-impact strategic and administrative support to the Chief Medical Officer, acting as an operational extension to drive clinical and medical strategy. Manages complex global calendars, coordinates leadership governance, and facilitates communication across global cross-functional teams.