Executive Administrative Assistant at Meta

Menlo Park, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

56.88

Posted On

24 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem-Solving, Organizational Skills, Communication Skills, Calendar Management, Travel Coordination, Expense Reporting, Meeting Coordination, Relationship Building, Office Duties, Microsoft Office, Google Suite, Project Management, Cross-Functional Collaboration, Strategic Planning, Event Organization, Team Support

Industry

Software Development

Description

Meta is seeking an experienced Executive Administrative Partner to support up to 3 leaders in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time, onsite, and requires time to be spent five days a week in the Menlo Park office. Responsibilities Coordinate internal and external meetings Manage complex calendar set-up and movement Prepare expense reports and purchase requisitions Prepare meeting agendas, taking meeting minutes and tracking action items Coordinate both domestic and international travel arrangements Organize space planning, strategic offsite events and team all-hands meetings Build cross-functional relationships between departments Partner closely with team lead admins Develop quick and significant understanding of the leaders teams, functions, projects, responsibilities and terminology Communicate key team and company updates to admins and cross-functional partners General office duties as needed Minimum Qualifications 4+ years of relevant experience providing administrative support to 1 or more executives 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 4+ years of relevant calendar management and expense report management experience for 1 or more executives Experience prioritizing multiple projects Experience with Microsoft Office and Google Suite Preferred Qualifications BA/BS Experience working at a tech company or similar industry Experience supporting an operations function Experience driving strategic projects Experience collaborating and partnering closely with other admin professionals Experience managing cross-functional partnerships Experience with project management $41.39/hour to $56.88/hour + bonus + equity + benefits

Responsibilities

The Executive Administrative Assistant will coordinate meetings, manage complex calendars, and prepare travel arrangements for leaders. They will also organize events and build relationships across departments.