Executive Administrative Assistant at NXP Semiconductors

Valbonne, Provence-Alpes-Côte d'Azur, France -

Full Time

Start Date

Immediate

Expiry Date

20 Sep, 26

Salary

0.0

Posted On

22 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Invoice Handling, Contractor Management, Export Control, Presentation Preparation, Event Coordination, Budget Tracking, Microsoft 365, Stakeholder Communication, Multitasking, Organizational Skills

Industry

Semiconductor Manufacturing

Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executives and their teams within the STI (Secure Truncations and interfaces) organization at NXP. This role requires a strong ability to manage complex schedules, coordinate activities across teams, and ensure smooth day-to-day operations. The ideal candidate is a trusted partner who thrives in a fast-paced, global environment and demonstrates exceptional judgment, communication, and organizational skills. Key Responsibilities Manager Support Provide comprehensive administrative support to managers, including calendar management, meeting coordination, and travel arrangements Creating, handling and follow up of invoices Contractor and supplier management, logistics, export control Act as a gatekeeper and facilitator for communications Prepare presentations, reports, and meeting materials with high attention to detail Team & Organizational Support Support teams with coordination of team events, workshops, and offsites Help drive rhythm-of-business activities (staff meetings, reviews, reporting cycles) Assist in onboarding new team members and supporting internal processes Manage logistics for cross-functional collaboration across global teams Arrange and manage national and internation travel for team members Operational Excellence Track and manage action items, follow-ups, and deadlines Maintain documentation, organizational charts, and key contact lists Support budget tracking, purchase orders, and expense management Identify opportunities to improve administrative processes and efficiency Communication & Coordination Serve as a key point of contact between teams, and stakeholders Facilitate communication across different time zones and geographies, interface with other sites and assistants Ensure smooth information flow and alignment within the organization Qualifications & Experience Proven experience as an Executive Assistant or similar role supporting managers and teams Strong organizational and multitasking skills with the ability to prioritize effectively Excellent written and verbal communication skills in English (additional languages are a plus) High level of professionalism, discretion, and confidentiality Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and ability to learn new tools. Ability to work independently and proactively in a dynamic environment Preferred Attributes Experience supporting teams in a fast paced technology environment Strong interpersonal skills and a collaborative mindset Ability to anticipate needs and act with a sense of urgency Comfortable working in an international, matrixed organization More information about NXP in France... #LI-7795 NXP Semiconductors N.V. (NASDAQ: NXPI) enables a smarter, safer, and more sustainable world through innovation. As the world leader in secure connectivity solutions for embedded applications, NXP is pushing boundaries in the automotive, industrial & IoT, mobile, and communication infrastructure markets. For more information, visit www.nxp.com Bright Minds. Bright Futures. We believe that a key component to growing our business is to develop our people. To enable you to grow your career at NXP, we offer online and offline learning opportunities to help you develop some of your core and professional skills. Commitment At NXP. We recognize NXP is a powerful change agent as we continue to deliver innovative solutions that advance a more sustainable future. We remain steadfast in our commitment to sustainability and making measurable year-on-year progress. Also, we aim to create an inclusive work environment and we will not tolerate racism, discrimination or harassment of any kind. We have programs in place focused on diversity, inclusion and equality. Thank you for considering a career at NXP. To help you prepare for the different steps in our hiring process, see the following useful advice and tips. Are you already an NXP employee? Do not apply here. Instead, you must apply via our internal career page. Thank you for your interest in supporting our recruitment efforts. Please note that NXP operates under a strict Preferred Supplier List (PSL) for all recruitment activities. Any candidate profiles or resume submitted without a prior written agreement or explicit request from our Talent Acquisition team will be considered unsolicited. Such submissions will be deemed free of any obligations, and no fees will be paid by NXP or any of its affiliates, subsidiaries, or divisions - regardless of whether the candidate is hired, either coincidentally or otherwise. Thank you for your understanding.

Responsibilities

Provide comprehensive administrative support to executives and teams, including calendar, travel, and invoice management. Coordinate team events and facilitate communication across global stakeholders to ensure operational excellence.