Executive Administrative Assistant at Odyssey Systems Consulting Group, Ltd.

El Segundo, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Personnel Management, Documentation, Compliance, Guidance, Coordination, Records Management, Communication, Organizational Skills, Military Procedures, Data Tracking, Office Management, Team Support, Problem Solving, Attention to Detail, Time Management, Customer Service

Industry

Government Administration

Description

Position Summary Odyssey Systems has an exciting new opportunity for a Executive Administrative Assistant supporting the Space Systems Command (SSC) Military Communication and Positioning, Navigation and Timing Directorate (CG) in the United States Space Force. This position will support the SSC/CG program office as it rapidly premier capabilities resilient to the threat by the relentless pursuit of warfighter needs and acquisition excellence. In this role you will work alongside a Team of Administrative Assistant supporting the Delta/Division Action Group (DAG). This is a full-time opportunity located in LA, CA. ***Contingent upon contract award*** Responsibilities Duties include, but not limited to: Provide guidance and recommendations on completing manpower and personnel documentation; and maintain the unit personnel management roster, organizational charts, unit manning document, and related organizational rosters related to personnel management activities Ensure Individual Mobilization Augmentees (IMA) are in compliance with Air Force and Space Force Instructions; track all IMA assigned to MilComm & PNT Directorate and work with the Base IMA Administrator to ensure IMA are assigned correct position numbers and correct duty titles. Monitor the SSC’s military assignment cycle boards to include, but not limited to, Permanent Change of Assignment, Permanent Change of Station, Entitlements Integrated Process Team, and Vulnerable to Move Lists and notify leadership of timelines to submit requisitions, reclamas, and byname-requests; provide recommendations on prioritization of positions, compiling requisition forms for job vacancies and submitting requisitions to base. Provide expertise and guidance on civilian matters related to procedures, rules, and regulations Document, prepare, and coordinate special civilian manpower requests to include, but not limited to,Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations Write and maintain office plans and procedures such as organizational charts, mission descriptions, recall rosters, and telephone directories Perform the duties of Functional Area Records Manager and Records Custodian Ensure the organization remains in compliance with Air Force and Space Force Instructions and working with the base Publications and Forms Manager to track, delete, modify, and create new SSC Instructions and Operating Instructions for the Publications and Forms program Daily distribution/Mail Run to drop off, sign for, and pick up accountable mail, parcels and distribution from the base commander’s staff, force support squadron, 61 CELS and other locations on Los Angeles Air Force Base, CA ***Contingent upon contract award*** Qualifications Citizenship: Must be a US citizen Minimum Required Qualifications Clearance: Secret Education: High School Diploma Years of Experience: At least 6 years of experience in related field Preferred Qualifications Education & Years of Experience: Associates degree or higher and at least 4 years of experience in related field OR Bachelor’s degree or higher and at least 3 years of demonstrated experience in a related field. Additional Information Location: On-site at LA AFB, with telework capabilities for local candidates Hybrid: Percentage of telework/remote allowed will vary based on the customer's discretion. #LI-JK1 ***Contingent upon contract award*** Company Overview Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Please Note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.Odyssey Benefits

Responsibilities

The Executive Administrative Assistant will provide guidance on manpower documentation and maintain personnel management records. They will also ensure compliance with military instructions and coordinate special manpower requests.