ABOUT ORB

At ORB, we’re a passionate and driven team committed to delivering excellence in everything we do. We value integrity, innovation, and collaboration, and we’re now looking for an Executive Administrative Assistant to support our leadership team and help keep our operations running smoothly.

WHAT WE’RE LOOKING FOR

We’re seeking someone who is:

• Highly organised with excellent time-management skills
• Able to multitask and prioritise effectively in a fast-paced environment
• Proactive, with a can-do, solution-oriented attitude
• A great communicator with strong interpersonal skills
• Trustworthy and discreet with confidential information
• Detail-oriented and committed to accuracy

REQUIRED SKILLS & EXPERIENCE

• Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role
• Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Professional and friendly demeanour
• Experience working in a fast-paced business environment is a plus

THE ROLE

As our Executive Administrative Assistant, you’ll be a key support to senior management, helping to manage schedules, communications, and day-to-day administrative tasks. You’ll be the go-to person for keeping everything organised and on track.

KEY RESPONSIBILITIES

• Provide high-level administrative support to senior executives
• Manage timesheets, portals and coordinate fleet requirements
• Prepare reports, and other documents as required
• Handle confidential information with discretion
• Support with project coordination and follow-up on action points
• Maintain and update records, files, and databases
• Liaise with clients, suppliers, and internal departments
• Maintaining SMAS accreditation documentation and compliance
• Coordinating employee training and keeping the training matrix up to date
• Supporting the Health & Safety team by compiling and distributing H&S reports