Executive Administrative Assistant at PCI GS

Reston, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

120000.0

Posted On

17 Jun, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Calendar Management, Meeting Coordination, Action Item Tracking, Executive Communication, Travel Coordination, Expense Reporting, Stakeholder Management, Time Management, Microsoft Planner, Microsoft PowerApps, Microsoft CoPilot, GovCon Experience

Industry

Business Consulting and Services

Description

PCI Government Services, a subsidiary of PCI Federal, is seeking an Executive Administrative Assistant to support senior leadership. This position is hybrid with minimum 3 days onsite in our corporate Reston office. Responsibilities: Executive Time & Priority Management * Manage complex executive calendars with a focus on maximizing time spent on highest-value activities * Evaluate meeting requests and recommend: attend, delegate, or decline * Proactively deconflict schedules and anticipate conflicts, deadlines, and prep needs * Act as a gatekeeper for executive time, aligning requests to business priorities Executive Operating Rhythm & Meeting Lifecycle * Own planning and coordination of recurring leadership forums (town halls, team syncs, business reviews) * Prepare agendas, collect inputs, and ensure pre-reads are complete, distributed, and flagged for attention * Capture decisions, track outcomes, and maintain decision logs Action Management & Follow-Through * Track action items across meetings, emails, and discussions * Assign owners, manage deadlines, and follow-up to completion * Monitor inboxes, Teams, and key channels for pending decisions and unresolved requests * Track documents requiring executive review or signature (contracts, agreements, approvals) * Work with Microsoft tools to manage taskings and follow-up (CoPilot, Planner, PowerApps) Communication Management (Internal & External) * Draft clear, concise executive communications including emails, follow-ups, and reminders * Coordinate executive-level communications internally (updates, announcements, leadership messages) * Support external communications with customers, partners, and stakeholders * Route requests to appropriate internal owners and ensure responsiveness Travel, Events & Logistics * Coordinate executive travel, accommodations, and itineraries * Submit expense reports in compliance with company policy * Support conference participation, meeting logistics, and event preparation * Coordinate internal events, offsites, and executive engagements Situational Awareness & Executive Readiness * Provide daily/weekly executive action lists (key priorities, decisions needed, upcoming commitments) * Highlight risks, bottlenecks, and urgent issues requiring attention * Ensure executives are prepared for meetings with context, materials, and objectives Relationship & Information Management * Maintain up-to-date internal and external contact lists * Maintain executive bios, headshots, org charts, and leadership materials * Ensure access to current, approved company materials (decks, capability statements, past performance) Experience Required: * Bachelor's degree; years of experience may be considered * Minimum 10 years of experience, 5 of which is executive-level support * Excellent written and verbal communication skills * Strong time-management skills and an ability to organize and coordinate multiple concurrent projects * Proficiency with office productivity tools and an aptitude for learning new software and systems * Flexible team player, willing to adapt to changes and unafraid of challenges * Previous executive support in a GovCon environment strongly preferred PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status. Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.

Responsibilities

Provide high-level administrative support to senior leadership, focusing on complex calendar management and the coordination of leadership forums. Manage the executive operating rhythm by tracking action items, drafting communications, and ensuring executive readiness for all engagements.