Executive Administrative Assistant at Prometric

Middle River, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

43.5

Posted On

10 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Reporting, Presentations, Outlook, Excel, Word, PowerPoint, Visio, Communication, Confidentiality, Organization, Detail-Oriented, Travel Coordination, Expense Reporting, File Maintenance, Data Analysis

Industry

IT Services and IT Consulting

Description

About Us: Prometric is a leading provider of technology-enabled testing and assessment solutions to many of the world’s most recognized licensing and certification organizations, academic institutions, and government agencies. We support more than 7 million test takers annually at our testing locations in 180 countries around the world. With over three decades of experience working with clients of all sizes across a multitude of industry sectors, our mission is to design and deliver the highest quality and most innovative testing solutions anytime, anywhere. JOB TITLE: Executive Administrative Assistant REPORTS TO: SVP, Commercial Operations & Int’l Commercial Sales DEPARTMENT: Account Management LOCATION: 6211 Greenleigh Ave #400 Middle River, MD 21220 Job Overview This hybrid position will be responsible for supporting the Commercial team and performing many administrative duties. The selected individual must have a positive attitude, possess a strong proactive work ethic, and be extremely organized, detail-oriented, and precise. This individual must be a team player and an excellent written and verbal communicator. The ability to handle confidential data and operate with discretion is highly critical. COMPANY BACKGROUND Prometric (www.prometric.com) is a trusted test development and delivery provider to more than 300 organizations worldwide. Prometric serves as an industry gatekeeper, ensuring that people legitimately earn the credentials they seek to achieve, and thereby guaranteeing a fair testing experience for all who come through our doors. Job Description Assist leaders in scheduling meetings including international time zones. Design, prepare, and format reports and presentations, using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio. Serve as a point of contact for potential clients and vendors. Support departmental needs by ordering supplies and equipment. Maintain organizational chart for the department. Assist with onboarding for new hires. Coordinate, book, and modify travel arrangements as appropriate. Process invoices, purchase orders, and expense reports. Sets up and maintains files. Create and maintain department information corporate website. Record team meeting minutes as required. Maintain correspondences and transaction files including those of a confidential nature. Analyze and prepare data on time as needed (i.e., reports, presentations) Perform accuracy checks of work independently and effectively. Organize special projects. Screen incoming calls and direct them to the appropriate person. Review incoming mail and email to ensure an expeditious flow of work. Organize offsite meetings as needed. Maintain leave and travel calendar for the department. Other duties variable duties reasonably required. Required Experience: Ability to handle confidential material and maintain sensitive data. Must have 5-7 years of administrative assistant experience, with 1-2 years of executive assistant experience preferred. Strong organizational skills and attention to detail are critical. Outstanding written and verbal communication skills are required. Experience interacting with senior-level clients and prospective-level contacts. Must have the ability to prioritize and maintain a steady workflow during extremely busy times. Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint. Basic knowledge of computer systems and internet search skills are required. Outstanding keyboarding ability. Must be self-directed and able to meet deadlines with minimal supervision. Positive and professional image and interaction with employees and clients Prior experience supporting C-Suite Executives. Prometric is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, and local law.

Responsibilities

This role supports the Commercial team by handling administrative duties such as scheduling meetings across international time zones, preparing reports and presentations, and serving as a primary point of contact for clients and vendors. Responsibilities also include coordinating travel, processing invoices and expenses, and maintaining departmental files and organizational charts.