Executive Administrative Assistant at Riverside Energy Michigan

Traverse City, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

55000.0

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Problem Solving, Multi-tasking, Customer Service, Microsoft Office Suite, Attention To Detail, Confidentiality, Event Planning, Budget Tracking, Calendar Management, Team Coordination, Time Management, Discretion, Professionalism, Adaptability

Industry

Description

Description Riverside Energy Michigan LLC (REM), under the Riverside Energy Group, is a growing company engaged in the energy field. With headquarters in Traverse City Michigan, we also have offices in Gaylord Michigan, Washington Indiana, and The Woodlands Texas. This position requires in-office work, Monday through Friday. With over 230 Employees, Riverside is the leading natural gas producer in Michigan. We remain focused on making a positive long-term impact and pursuing initiatives that add value. The ideal candidate is self-motivated, detail-oriented, and has outstanding organizational skills. The perfect fit will be a creative problem solver with the ability to multi-task. A combination of head and heart is required for this role - critical thinking balanced with a desire to serve others joyfully! This role requires the demonstration of the utmost professionalism and discretion, especially when handling sensitive and confidential information and documents. Salary-exempt position - $45,000 to $55,000 per year, commensurate with qualifications and experience Apply online here Duties This list outlines the primary administrative responsibilities for supporting executive leadership, including the CEO, CFO, COO, and Senior Department Managers, as well as managing essential office functions. Support · Coordinate and manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives. Both professional and personal appointments. · Prepare and distribute executive correspondence, reports, presentations, and meeting materials. · Screen and prioritize incoming emails, phone calls, and requests for the CEO. · Arrange and facilitate executive meetings. · Handle confidential information and sensitive documents with discretion. · Assist with planning and preparation for board meetings, quarterly reviews, and leadership retreats. · Coordinate cross-departmental communication and project tracking for executive initiatives. · Support executive expense reporting, reimbursement processes, and budget tracking. · Complete ad hoc projects/tasks as needed. Office Supplies & Maintenance Management · Monitor inventory levels and reorder office supplies as needed to ensure uninterrupted operations. · Evaluate suppliers and negotiate contracts for office products and services. · Maintain organized storage and distribution systems for office supplies. · Track supply usage and manage budgets for procurement. · Schedule routine office maintenance, including cleaning, repairs, and equipment servicing. · Serve as the point of contact for building management, contractors, and service providers. · Monitor maintenance requests and ensure timely resolution of issues. · Maintain records of maintenance activities and compliance with safety regulations. · Manage incoming and outgoing shipments. · Assist with coordinating workspace assignments. · Maintain up-to-date office procedures documentation. · Support general office operations and contribute to a positive work environment. Event Planning · Organize company events, meetings, and conferences, including venue booking, catering, and logistics coordination. · Manage invitations, RSVPs, and attendee communications for internal and external events. · Oversee setup, audiovisual requirements, and troubleshooting during events. · Coordinate with vendors and stakeholders to ensure successful event execution. · Prepare event materials and follow up on post-event evaluations and reporting. Requirements Requirements 2+ years previous experience in Administrative role Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Commitment to outstanding customer service both internally (to co-workers) and externally (to customers/visitors) Excellent written and verbal communication skills Excellent administrative, organizational, planning & multi-tasking skills Willingness to work flexible hours & travel for company events when necessary Strong work ethic & a positive can-do attitude High school diploma; prefer Associate or Bachelor Degree Compensation $45,000 to $55,000 per year, commensurate with qualifications and experience Company paid: Retirement matching; 100% vested upon eligibility; Employee assistance program; Life and AD&D; Short Term Disability; Paid time off including Holiday/Sick/Vacation/Bereavement/Jury leave Company cell phone Free Financial Advisory services (Mutual of Omaha, Merrill Lynch, Learning Management System) Employee paid: 401k/Roth; Medical (2 plans – Riverside pays 70% to 100% of monthly premium - Employee is responsible for 0% to 30% based on plan elected and # of people on plan); Dental (2 plans); Vision (2 plans); Life (term and perm); AD&D; Long Term Disability; Critical Illness; Spending Accounts FSA, HSA, DC FSA; Legal Shield and/or ID Shield Potential discretionary bonuses and merit increases (performance based) Reports to: Chief Executive Officer Schedule & Environment: Work schedule – 5 & 2 schedule – Monday – Friday generally 8:00 am to 5:00 pm; after hours via phone as needed Work Environment: Indoors at Traverse City Headquarters Physical: Typical administrative support provided to an office environment: stocking supplies, running errands, processing mail, purchasing supplies, and supporting the office will require you to: type, answer phones, use a computer 6+ hours/day, push, pull, squat, twist, kneel, sit/stand/walk, up/down stairs or ladder, overhead work, lift/carry up to 25lbs (*assistance is provided for heavier items), and reach above, at, and below shoulder. Some days these activities will be infrequent, and other days will happen multiple times per hour. Other physical requirements may be added as needed, to allow employees to perform the job safely and in compliance with company, local, state and federal regulations and requirements as applicable. Travel requirements: Person will occasionally travel to other MI company locations, as well as run company errands (shopping, event planning, mail/packages, etc). Person will use a company pool car. Pre-employment screenings: Person must successfully complete a background check and driving record check. Riverside will cover the cost of this. The fun "stuff": The beautiful Leelanau Trail, a paved trail which connects to the TART trail, is just a 1 minute walk from our parking lot – we take advantage of this with planned and sporadic bike rides and walking trips; random mini celebrations at local eateries; an afternoon of volunteering at Cherry Festival (this will be our 10th year!!!); kayak down the Lower Platte; watch Thunderbirds/Blue Angels and fireworks from our 3rd story private balcony over West Bay; in-office potlucks; holiday party.

Responsibilities

The Executive Administrative Assistant will support executive leadership by managing complex calendars, preparing correspondence, and facilitating meetings. This role also involves handling confidential information and coordinating office functions to ensure smooth operations.