Executive Administrative Assistant at SAMYAK SOLUTIONS, INC

New Orleans, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

38.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Calendar Management, Travel Coordination, Meeting Coordination, Office Operations, Problem-Solving, Organizational Skills, Communication, Audiovisual Setup, Government Travel Systems, Federal Travel Regulations, FOIA Process, Event Planning, Procurement Documentation, Compliance Tracking, Google Workspace

Industry

Business Consulting and Services

Description

Benefits: 401(k) Competitive salary Health insurance Paid time off Vision insurance Samyak Solutions Inc. is seeking a highly organized and professional Executive Administrative Assistant to provide direct support to the Executive Director and leadership team of a federal agency located in New Orleans, Louisiana. The selected candidate will manage executive scheduling, coordinate meetings and travel, support office operations, and assist with administrative processes for a small federal agency working with multiple state and federal partners on ecosystem restoration initiatives. This role requires a proactive individual with strong organizational, communication, and problem-solving skills who can operate in a fast-paced professional environment. Key Responsibilities Executive Support • Manage the Executive Director’s calendar including scheduling meetings and coordinating leadership calendars. • Prepare meeting agendas and distribute meeting materials. • Take meeting notes and track follow-up action items. • Coordinate meetings involving federal and state officials. • Support hybrid meetings including audiovisual setup. Travel Coordination • Arrange complex travel itineraries using government travel systems. • Manage travel schedules, bookings, and travel documentation. • Ensure travel arrangements comply with federal travel regulations. Office & Administrative Support • Maintain office operations and ensure availability of office supplies. • Support internal staff meetings and external stakeholder meetings. • Assist with the agency’s Freedom of Information Act (FOIA) process. • Support event planning and meeting logistics. Procurement & Financial Support • Coordinate purchase requests and procurement documentation. • Track approvals, receipts, and purchase card transactions. • Ensure compliance with internal financial procedures. Training & Compliance Tracking • Maintain annual training plans for staff. • Track training completion and compliance requirements. • Send reminders and maintain documentation for audit purposes. Reporting • Prepare and submit a monthly status report summarizing action items and progress for leadership. Minimum Qualifications • Bachelor’s degree in Business Administration, Office Administration, or related field. • Minimum 2 years of experience supporting senior executives or leadership teams. • Experience managing complex calendars and scheduling meetings. • Strong written and verbal communication skills. • Experience with document and records management. • Proficiency with Google Workspace (GSuite) or similar office tools. • Ability to handle sensitive information with discretion. Preferred Qualifications • Experience supporting federal government or government contractors. • Event planning or meeting coordination experience. • Familiarity with government travel systems and procurement processes. • Ability to work independently and manage multiple priorities. Work Schedule Monday – Friday 8:00 AM – 4:30 PM (local time) Work Location Gulf Coast Ecosystem Restoration Council (GCERC) 500 Poydras Street, Suite 1117 New Orleans, LA 70130

Responsibilities

The Executive Administrative Assistant will provide direct support to the Executive Director and leadership team, focusing on managing complex executive scheduling, coordinating meetings, and arranging travel itineraries, often involving federal and state officials. Responsibilities also include supporting general office operations, assisting with FOIA processes, coordinating procurement documentation, and tracking staff training compliance.