Executive Administrative Assistant at Stephens College

Columbia, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

56000.0

Posted On

06 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Verbal Communication, Written Communication, Interpersonal Skills, Customer Service, Organizational Skills, Time Management, Analytical Thinking, Problem Solving, Supervisory Skills, Leadership, Task Prioritization, Microsoft Office Suite

Industry

Description

Description The Executive Administrative Assistant provides administrative support to the office of the Executive VP of Finance and Operations, including support for the auxiliary and profit center departments. This position handles various tasks and ensures smooth operations and effective communication within the organization. Duties/Responsibilities: · Screens and directs incoming calls or visitors to the appropriate individual or department · Monitoring door access for visitors · Answers questions/inquiries as needed. Research and follows up on inquiries that require more in-depth information. · Assists the Department Executive with scheduling appointments and maintains updates/changes calendar as needed · Maintains an efficient and organized filing system, including contracts lists, and any other pertinent information to the Department Executive · Performs basic contract review · Coordinating travel and logistics for business trips, including booking travel, and preparing itineraries · Processes billing invoices and maintains accurate records as necessary. · Managing documents and confidential information with appropriate discretion · Orders and maintains supplies and arranges for equipment maintenance. · Serve as the liaison between executive and internal/external partners · Assisting with special projects as needed in support of the Office of Executive VP of Finance and Operations · Assist the Office of Human Resources with onboarding processes. · Support the Office of Human Resources with benefits administration and HR compliance tracking. · Provide administrative support to the Office of Accounting’s payables/receivables. · Organize and maintain financial files and records for the Office of Accounting. Requirements Required Skills/Abilities: · Excellent verbal and written communication skills. · Excellent interpersonal and customer service skills. · Excellent sales and customer service skills. · Excellent organizational skills and attention to detail. · Excellent time management skills with a proven ability to meet deadlines. · Strong analytical and problem-solving skills. · Strong supervisory and leadership skills. · Ability to prioritize tasks and to delegate them when appropriate. · Ability to function well in a high-paced and at times stressful environment. · Proficient with Microsoft Office Suite or related software. Education and Experience: High school diploma or equivalent. At least two years related experience required.

Responsibilities

Provides comprehensive administrative support to the Executive VP of Finance and Operations, including calendar management, travel coordination, and document handling. Acts as a liaison between the executive and partners while assisting with HR onboarding and accounting records.