Executive Administrative Assistant at Strategic Mission Critical

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

115000.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Microsoft Office Suite, Google Workspace, Professional Communication, Confidentiality, Project Coordination, Office Management, Expense Reporting, Time Management, Problem Solving

Industry

Engineering Services

Description

Engineering data centers with precision and expertise. At Strategic Mission Critical, we are more than just engineers; we are experts focusing solely on mission critical facilities. Our seasoned leadership team brings together decades of experience, equipping data center providers worldwide with robust, reliable solutions that keep pace with the evolving digital landscape. As demand for high-performance infrastructure accelerates - fueled by AI and the expanding digital landscape - SMC continues to lead through technical rigor and operational excellence. We’re seeking leaders who think beyond projects to improve the way we deliver them: individuals who elevate people, process, and performance across the firm. We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and maintains the highest level of confidentiality. Key Responsibilities Manage complex calendars, scheduling meetings, appointments, and travel arrangements. Coordinate internal and external communications on behalf of executives. Prepare reports, presentations, correspondence, and meeting materials. Organize and support executive meetings, including agendas, minutes, and follow-up actions. Screen and prioritize emails, calls, and requests. Handle confidential information with discretion and professionalism. Coordinate special projects and assist with event planning as needed. Maintain organized records, files, and documentation. Collaborate across departments to ensure smooth communication and execution of priorities. Qualifications 3+ years of executive administrative support experience, preferably supporting senior leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office Suite and/or Google Workspace. Ability to manage multiple priorities while maintaining attention to detail. Demonstrated professionalism, discretion, and sound judgment. Associate’s or Bachelor’s degree preferred. Preferred Skills Experience supporting C-suite executives. Project coordination or office management experience. Experience with calendar management, travel coordination, and expense reporting. Strong problem-solving and decision-making abilities. What We Offer Base Compensation: $80,000 - $115,000 Annually Actual compensation is subject to variation due to factors such as education, experience, skills and/or location SMC offers a competitive benefits package, with a 36-hour standard work week, hybrid working arrangement, 13 paid holidays, 100% coverage of medical, health, and dental insurance premiums for our full-time employees, and reimbursement of professional licensing costs. Spouse and family insurance premiums are subsidized by SMC. All full-time employees are additionally eligible for employer-sponsored life and long-term disability insurance as well as participation in our 401(k) plan, with annual safe harbor contribution. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Responsibilities

Provide comprehensive administrative support to senior leadership, including managing complex calendars and coordinating internal and external communications. Handle confidential information, prepare reports and presentations, and collaborate across departments to execute priorities.