Executive Administrative Assistant - Tax at Ketel Thorstenson

Rapid City, South Dakota, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Document Processing, E-filing, Workflow Coordination, Client Communication, Microsoft Word, Microsoft Excel, Microsoft Outlook, File Management, Meeting Preparation, Administrative Support

Industry

Accounting

Description

Description Ketel Thorstenson, LLP (KT) is seeking an organized and detail-oriented Executive Administrative Assistant to support partners and our Tax team in Rapid City, SD. In this role, you will provide high-level administrative and workflow support, helping ensure efficient operations, accurate document processing, and exceptional service to both internal teams and clients. You will play a key role in supporting client engagements and coordinating workflow across teams in a fast-paced, professional environment. If you thrive in a collaborative setting and enjoy managing multiple priorities, we invite you to apply. Responsibilities include but are not limited to: Provide administrative support to partners and team members, including scheduling, coordination, and meeting preparation Manage calendars, appointments, and travel arrangements Prepare and process client documents, including financial statements, tax returns, and engagement letters Support digital workflows, including document processing, e-filing, and file management Track engagement progress, manage deadlines, and support workflow coordination across teams Communicate with clients and internal teams to gather information and provide updates Manage incoming communications, including calls, email, and mail routing Assist with proposal preparation, reporting, and other administrative projects Maintain organized, accurate files and documentation in accordance with firm standards Provide backup support for front desk and administrative team functions as needed Requirements Required Qualifications: High school diploma or GED (Associate’s degree preferred) 3+ years of administrative experience, preferably in a professional services environment Experience with Microsoft Office Suite, including Word, Excel, and Outlook Strong organizational skills and ability to manage multiple priorities Valid State Driver's License Preferred Qualifications: Experience in a public accounting or professional services firm Experience supporting multiple professionals or teams Experience with document management systems and digital workflows Strong communication and client service skills Additional Information Work Schedule & Location: Full-time position Standard schedule is 32-40 hours per week (non-peak season) Increased hours (up to 55+) required during peak tax season Based in Rapid City, SD. Role may require travel as needed. Compensation & Benefits: Salary depends on experience and expertise. Compensation includes a comprehensive benefits package. Featured Benefits Include: Paid Time Off and Holiday Paid Parental Leave Flexible Work Schedules Medical, Dental, Vision, Life, and Disability Coverage 401(k) Retirement Plan and Financial Wellness Resources Professional Development and Training Certification Assistance Tuition Reimbursement Paid Volunteer Time and Community Involvement Opportunities Company Info Ketel Thorstenson, LLP is a full-service accounting and consulting firm established in 1936. With offices across South Dakota and Wyoming, and a team with over 25 partners and 50+ CPAs, KT serves a diverse client base across a wide range of industries—from closely held businesses to complex organizations in agriculture, construction, hospitality, nonprofit, government, and beyond. We’re more than a traditional accounting firm—we’re a team that values relationships, innovation, and impact. At KT, you’ll find a collaborative, growth-focused environment where your ideas are welcomed, your contributions matter, and your career can evolve alongside the clients and communities we serve.

Responsibilities

Provide high-level administrative and workflow support to partners and the tax team, including calendar management and travel arrangements. Manage the processing of client documents, tax returns, and digital workflows to ensure efficient operations.