Executive Administrative Assistant at The Coca-Cola Company

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Computer Literacy, Multitasking, Scheduling, Problem Solving, Organization, Attention to Detail, Confidentiality, Discretion, Professionalism, Integrity, Team Collaboration, Adaptability, Technical Proficiency, Relationship Building, Continuous Learning, Proactive Identification of Technologies

Industry

Food and Beverage Services

Description

Location(s): Japan City/Cities: Tokyo Travel Required: 00% - 25% Relocation Provided: No Job Posting End Date: November 30, 2025 Shift: Job Description Summary: We are seeking a highly skilled Executive Administrative Assistant to support our President’s Office and senior leadership team at the Tokyo Office of The Coca-Cola Company. The ideal candidate will be adaptable, take initiative, and use resources effectively, while maintaining professionalism and confidentiality. This role offers an exciting opportunity to contribute to a diverse, innovative environment and engage with colleagues across all levels of the organization. Key Responsibilities Provide high-level administrative support to the President’s Office and key leadership team members. Organize, coordinate, and streamline activities for the leadership team to ensure effective support of the President. Manage complex calendars, including scheduling meetings and coordinating with internal teams and direct reports. Interface with external stakeholders, including bottling partners, customers, and key business partners. Act as the primary liaison for the President and leadership team, maintaining trusted relationships across the organization. Plan and coordinate meetings, conferences, and regular offsite team events. Arrange and manage travel logistics for senior executives. Proactively anticipate needs and drive meaningful changes for executives and the organization. Qualifications 5+ years’ experience in executive support, corporate administration, or related fields. Capability to establish connections within local environments in an international context Experienced in managing multiple tasks in a fast-paced, cross-functional environment while maintaining attention to detail. Strong organization, communication and problem-solving skills. Ability to foster trusted relationships with internal teams and external key stakeholders Maintain confidentiality around sensitive information and exercise sound judgment in all communications. High level of discretion, professionalism, and integrity. Strong technical proficiency with calendar management tools and office software. Experience working both independently and as part of a collaborative team. Commitment to continuous learning and adaptability in a dynamic environment. Track record and/or passion in proactively identifying and leveraging new technologies to improve efficiency and streamline work. Native level Japanese and strong business level English, with proven ability to handle formal business communication with Japanese customers, bottling partners, and stakeholders, as well as internal global communication. Why Join Us? Join a global leader in the beverage industry and make a real impact. Enjoy growth opportunities, collaborate in person, and work with skilled colleagues worldwide. If you’re ready to advance your career and contribute to The Coca-Cola Company, apply now. 職務概要ザコカ・コーラカンパニー東京オフィスでは、社長室およびシニアリーダーシップチームをサポートする、高度なスキルを持つエグゼクティブ・アシスタントを募集しています。応募者には、プロ意識と機密保持性を保ちながら、適応力、自発性、リソースの有効活用能力を発揮することが求められます。この職務は、多様性と革新性に富んだ環境に貢献し、組織のあらゆる階層の同僚と交流できる、刺激的な機会を提供します。責任領域社長室およびリーダーシップチームの主要メンバーに対し、運営・業務にかかわるハイレベルのサポートを提供する。社長への効果的なサポートを確実に行うために、リーダーシップチームの活動を計画し、調整し、効率化する。社内チームおよび直属の部下との会議の設定や調整など、複雑なスケジュールを管理する。ボトラー各社、顧客、主要なビジネスパートナーなど、外部関係者とのやり取り。社長およびリーダーシップチームの主な仲介役を果たし、組織全体の信頼関係維持に努める。会合、会議、定期的なオフサイトチームイベントを計画し、調整を行う。上級幹部の出張手配および管理。ニーズを積極的に予測し、幹部や組織にとって有意義な変化を推進する。応募資格経営サポート、企業の管理運営、または関連分野での5年以上の経験。国際的な文脈を念頭に置きつつ、地域内のつながりを確立する能力。ペースの速い部門横断的な環境で、細部に注意を払いながら複数のタスクを管理する経験。優れた組織力、コミュニケーション力、問題解決能力。社内チームおよび社外の主要関係者との信頼関係を構築する能力。機微情報に関する機密性を維持し、あらゆるコミュニケーションにおいて適切な判断を下すことができる。高いレベルの思慮深さ、プロ意識、誠実さ。スケジュール管理ツールとオフィスソフトウェアに関する高度な技術的スキル。単独で自主的に仕事を進める経験と、共同チームの一員として働く経験の両方を持つ。常に変化する環境において絶えず学び、適応することに真剣に取り組む姿勢。効率性を向上させ、業務を簡素化するために、新しいテクノロジーを積極的に特定し活用してきた実績あるいはそれを行う熱意、またはその両方。ネイティブレベルの日本語とビジネスレベルの高度な英語力。日本の顧客、ボトラー各社、関係者との正式なビジネスコミュニケーション、および社内のグローバルコミュニケーションに対応可能であることを示す実績。当社を選ぶべき理由飲料業界におけるグローバルリーダーの一員となり、真のインパクトをもたらしましょう。成長の機会を楽しみ、直接共同作業に関わり、世界中の優秀な同僚とともに働きましょう。キャリアアップを目指し、ザコカ・コーラカンパニーに貢献したいとお考えの方は、今すぐご応募下さい。 Skills: Communication, Computer Literacy, Multitasking, Scheduling, Work Scheduling Our Purpose and Growth Culture: We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola. The Coca-Cola Company is a global community of passionate employees who are refreshing the world and making a difference every day. Innovation has been at the heart of our story since 1886. It goes beyond new flavors and brands. Learn more about our system and how we’re making an impact. We believe a diverse, equitable and inclusive workplace makes us a stronger and more innovative company. This includes supporting the financial and personal well-being of our employees. Learn more about our benefits. We empower each and every one of our employees across the globe to prioritize their career development by building capabilities, developing new skills, and leaning into new experiences. Learn how we provide support and clarity on defining your own career so you can thrive. We’re glad you’ve chosen to explore your next career opportunity with The Coca-Cola Company. Learn more about our hiring process and pick up tips on how to showcase your experience and skills so you can stand out and thrive.

Responsibilities

Provide high-level administrative support to the President’s Office and key leadership team members. Manage complex calendars, interface with external stakeholders, and proactively anticipate needs to drive meaningful changes for executives and the organization.