QUALIFICATIONS

• B.S. in Management or related field
• 3+ years administrative support or executive assistance
• Problem solving ability
• Advanced MS Office experience

PREFERRED QUALIFICATIONS

• Multitasker
• Experience in an office setting using confidential information
• Able to make professional decisions in a fast-paced environment
• Goal-oriented
• Able to multitask, prioritize, and manage time effectively
• Self-motivated and self-directed
• Excellent verbal and written communication skills
• Working knowledge of various computer programs (i.e. Quickbooks, Microsoft Office, Excel, Powerpoint, Teams, Zoom, and, Social Media preferred but not required);
• Good interpersonal skills and communication with all levels of management
• Discretion and confidentiality an absolute must
• College degree and/or additional qualification as an Executive Assistant would be considered an advantage

JOB PURPOSE:

To provide executive level administrative support through event planning, clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. Will also act as personal assistant.

ROLES AND RESPONSIBILITIES

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Record meeting discussions and provide minutes.
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Troubleshoot malfunction of office/house equipment.
• Prepare executive responses to routine memos, letters, or correspondence.
• Provide clerical and general office support.