WHAT IS THE OPPORTUNITY?

We are seeking a highly experienced and detail-oriented Executive Assistant to support our Senior Management. The ideal candidate will have experience in a similar role, with a proven track record of accurately capturing meeting minutes, and managing complex schedules, travel expenses and arrangements, and high-level meetings. We are looking for a seasoned professional who can confidently handle the demands of a fast-paced environment and provide exceptional support to our executive team. Under moderate supervision, you will handle complex administrative assignments of a broad and varied nature to relieve senior management of administrative details.
Travelers Europe currently offers flexibility to employees who wish to work on a hybrid basis in accordance with our Hybrid Work Arrangements Policy. This entails full time employees working three days a week in the office and two days at home (or pro rata for part-time employees). This policy may be changed at the Company’s discretion.

This role is eligible for a New Joiner Referral Bonus of £1,500 per the Travelers Employee Referral Programme. If you are successfully referred by an employee at Travelers Europe, both you and the person who referred you could be eligible for this bonus. What Will You Do?

• Provides complex administrative support for multiple senior leaders, including a members of the Senior Leadership Team.May communicate directives and information from executives to others and
• up on status of assignments.
• Prepares correspondence, reports, presentations, agendas and minutes of a complex nature, and may prepare responses to routine correspondence and enquiries. Responsible for coordinating presentations for meetings. May be required to perform audio typing.
• Receives, screens and directs incoming calls, visitors, mail and may also manage email accounts.
• Maintains files, records, calendars and diaries.
• Prepares agendas for Enterprise visitors.
• Provides support for employees on ex-patriate assignments.
• Arranges frequent business travel and coordinates meeting arrangements and itineraries.
• Prepares and submits expense accounts and other type expenses. May manage and track/report actual expenses versus budget.
• Has delegated authority for some departmental administration (e.g. authorising annual leave requests, sickness absence etc). Operates in a surrogate capacity on behalf of the individual(s) supported in applications used for human resources management.
• Contributes to the development and implementation of administrative standards, policies and practices for the organisation.
• Perform other duties as assigned.

• Provides complex administrative support for multiple senior leaders, including a members of the Senior Leadership Team.May communicate directives and information from executives to others and
• up on status of assignments.
• Prepares correspondence, reports, presentations, agendas and minutes of a complex nature, and may prepare responses to routine correspondence and enquiries. Responsible for coordinating presentations for meetings. May be required to perform audio typing.
• Receives, screens and directs incoming calls, visitors, mail and may also manage email accounts.
• Maintains files, records, calendars and diaries.
• Prepares agendas for Enterprise visitors.
• Provides support for employees on ex-patriate assignments.
• Arranges frequent business travel and coordinates meeting arrangements and itineraries.
• Prepares and submits expense accounts and other type expenses. May manage and track/report actual expenses versus budget.
• Has delegated authority for some departmental administration (e.g. authorising annual leave requests, sickness absence etc). Operates in a surrogate capacity on behalf of the individual(s) supported in applications used for human resources management.
• Contributes to the development and implementation of administrative standards, policies and practices for the organisation.
• Perform other duties as assigned