JOB DESCRIPTION

Reports to: Superintendent and CCS Board of Education
Terms of Employment: 12 months

EDUCATION & EXPERIENCE

Associate’s degree in Business Administration, Office Management, or related field (Bachelor’s degree preferred)
Minimum of five (5) years of progressive administrative experience, preferably in a public school system, government agency, or corporate executive office
Experience working with governing boards, senior executives, or in a high-profile administrative role is preferred

KNOWLEDGE, SKILLS, AND ABILITIES

Possess exceptional written and verbal communication skills, including the ability to draft, edit, and proofread professional correspondence and documents
Ability to make relatively complex mathematical computations rapidly and accurately
Proficiency in Microsoft Office Suite, Google Workspace, and electronic board management platforms
Ability to use a computer and word processing equipment, spreadsheets, and database software programs, and rapid data entry keyboarding functions
Extensive knowledge of office administration practices, procedures, and technology
Ability to work well under pressure with constant deadlines and frequent interruptions
Ability to interact with top-level officials and all staff with tact, courtesy, and diplomacy
Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines
Demonstrated ability to handle confidential information with integrity and discretion
Strong problem-solving skills, attention to detail, and the ability to anticipate needs proactively
Ability to plan and coordinate meetings, events, and logistics with efficiency and accuracy
Ability to establish and maintain effective working relationships with administrators, teachers, students, parents, and community partners
Knowledge of parliamentary procedures and familiarity with state and federal regulations affecting public boards (preferred)

BOARD OF EDUCATION SUPPORT

• Prepare, distribute, and maintain agendas, minutes, and official records for all Board of Education meetings in compliance with state and local regulations
• Coordinate logistics for regular and special Board meetings, including public notifications, room setup, technology, and live streaming when required
• Serve as the primary point of contact for Board members regarding scheduling, documentation, and communications.
• Maintain official records of Board actions, policies, and resolutions, ensuring accessibility and compliance with retention requirements.

ACKNOWLEDGEMENTS

The following signatures acknowledge that the supervisor has verified the accuracy of the position description,
has discussed position requirements with the employee, and has advised the employee of work performance expectations.

DISCLAIMER

This job description is intended to outline the general nature and level of work performed within this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required of employees assigned to this position

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related, or a logical assignment to the position.