Executive Administrative Assistant to the President at ALL GODS CHILDREN INTERNATIONAL

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

36.06

Posted On

03 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Coordination, Communication, Documentation, Meeting Coordination, Event Coordination, Project Management, Microsoft Office Suite, Confidentiality, Time Management, Written Communication, Verbal Communication, Team Collaboration, Problem Solving, Attention to Detail

Industry

Non-profit Organizations

Description

Description All God's Children International is actively seeking a dedicated individual to serve as our Executive Administrative Assistant to the President. Please note: This position is based in the Portland, Oregon area, providing occasional in-office and in-person support as needed. The Executive Administrative Assistant to the President provides high-level administrative support in a one-on-one working relationship with the President of AGCI. This role serves as a key liaison between the President and internal/external stakeholders, including the Executive Team, Board of Directors, donors, families, and staff. This role will manage schedules, provide clerical support, arrange travel and correspondence, schedule meetings, and coordinate support at events. ABOUT US We are the world’s leading child advocacy and trauma disruptor organization. For 30+ years and counting, we have remained relentless in our commitment to stand up for children who need family by working across the continuum of care to dismantle systemic trauma. Today, we are unlocking possibilities for over 123,000 children per year across the globe. Our reach has expanded across 25 countries spanning five continents. We work every day to dismantle the systemic trauma that sits at the heart of the orphan crisis that still affects over 8 million children. Thanks to God’s provision, children facing the darkest realities experience powerful emotional healing every day and learn the hope of the Gospel. Because no child should be alone. ESSENTIAL DUTIES AND RESPONSIBILITIES CALENDAR & TRAVEL MANAGEMENT Manage and maintain the President’s schedule, including appointments, meetings, and conferences. Coordinate domestic and international travel arrangements, including transportation, lodging, and conference registration. Create and maintain detailed travel itineraries. COMMUNICATION & DOCUMENTATION Prepare executive-level responses to routine memos, letters, and correspondence. Compose, draft, and proofread a variety of documents, many of which are sensitive and confidential. Scan, copy, and send group notifications using platforms such as Microsoft Outlook and Teams. MEETING & EVENT COORDINATION Attend Executive Team and other leadership meetings; record minutes and track follow-up tasks. Organize monthly staff meetings and assist in planning staff retreats. Coordinate logistics for Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and maintaining meeting minutes. Assist in preparing presentations, reports, and materials for meetings and events. PROJECT & OFFICE SUPPORT Provide in-person and in-office support when needed. Support the President with general clerical and administrative tasks. Manage special projects by establishing objectives, setting priorities, coordinating with others, and adjusting plans as needed. Provide support for organizational programs and strategic initiatives. Perform other duties and special projects as assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree with a minimum of four years of experience providing administrative support to a senior-level executive. An equivalent combination of education and experience may be considered Demonstrated experience in scheduling and calendaring, preferably using Microsoft Outlook Proven ability to compose, edit, proofread, and format written materials Ability to type 55 WPM Intermediate level skills with Microsoft Office Suite (Word, Excel, Access, Outlook, and PowerPoint) REQUIREMENTS Must reside in the Portland, Oregon area to provide occasional in-office and in-person support. Strong organizational and time-management skills with the ability to prioritize and multitask effectively. Excellent written and verbal communication skills, with attention to detail and professionalism. Ability to maintain confidentiality and handle sensitive information with discretion. Calm and courteous demeanor under pressure. Collaborative team player with a spirit of cooperation and openness to all levels of work. Ability to anticipate needs, take initiative, and work independently. Respectfully takes direction from the President and Executive Team. Maintains punctual, regular, and predictable attendance. COMMUNICATION SKILLS Ability to read, analyze, and interpret general business correspondence, reports, and inquiries. Ability to write error-free business correspondence, reports, and presentation materials. Ability to effectively present information and respond to questions from supervisors, donors/sponsors, clients, vendors, organization partners, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Calculates currency conversion, discounts, and interest, when needed. COMPUTER & TECHNICAL SKILLS The job requires advanced computer skills, including logging on to systems, word processing, spreadsheet, report writing, project management, presentation creation/editing, database, use of the internet, and communication by e-mail. Requires knowledge of and use of Microsoft Office 365, including Outlook and Teams. REASONING ABILITY Ability to work with and protect extremely confidential files and information, and have the appropriate discernment regarding handling issues of varying complexity and sensitivity. An ability to define problems, collect data, establish facts, draw valid conclusions, and deal with a variety of abstract and concrete variables. Has the discretion to weigh the levity of an issue and pass it along to the appropriate party/leader within the organization, as needed. CERTIFICATES, LICENSES, REGISTRATIONS Must possess a valid driver’s license and ability to supply appropriate documentation/identification to travel authorities when traveling domestically and internationally. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use stairways to climb to multiple floors within the office building, use hands and fingers to keyboard or dial, reach with hands and arms, and talk or hear. The employee must infrequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus, especially with frequent computer use. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office work environment is usually moderate. The work environment while traveling domestically or internationally could contain several environmental factors, including, but not limited to, outdoor weather conditions (extreme hot/cold), work in countries with a high incidence of illness/disease or poor living conditions of their inhabitants, political unrest/danger, and physical obstacles and/or hazards. VIRTUAL REMOTE WORK ELIGIBILITY This position is eligible for virtual remote work, but must reside in the Portland, Oregon area to provide occasional in-office and in-person support. AGCI may offer virtual remote work to some employees when it would be a benefit to both the organization and the employee. AGCI employees who are approved for virtual remote work will have the responsibility to demonstrate a high standard of work ethic and to maintain the expected quantity and quality of work set forth by their manager. AGCI’s Telecommuting Policy will guide standards and specific eligibility requirements for telework. This position requires the successful completion of an extensive criminal background check. All candidates must be legally eligible to work in the United States without company sponsorship. All team members at All God's Children International are required to agree to and abide by our Statement of Faith. COMPENSATION $31.25 - $36.06/hour depending on experience. BENEFITS We offer a comprehensive benefits package including medical, dental, vision, short & long-term disability, FSA/HSA, PTO, 401k, and 11 paid holidays. OUR STATEMENT OF FAITH All God’s Children International believes… …the Bible is the sole, inerrant, and infallible Word of God, verbally inspired by Him, and is the only and final authority for the Christian faith and life …that there is one triune God, as revealed in the Bible, eternally existent in the persons of the Father, the Son, and the Holy Spirit. These three are one in essence, but distinct in person and function: …God the Father is the first person of the Trinity. As infinite Spirit, He is the source, support, and end of all things. He is the designer of creation, speaker of revelation, the author of redemption, and the sovereign of history. …Jesus Christ is the second person of the Trinity. In His incarnation, He was fully God and fully man. By His virgin birth, sinless life, miracles, vicarious and atoning death through His shed blood, and His bodily resurrection, He became the physical manifestation of the Godhead and Savior to mankind. …the Holy Spirit is the third person of the Trinity. He is the agent of conviction, salvation, indwelling, baptism, sanctification, and illumination of all who are born into God’s family through Jesus Christ. …that any man can receive the free gift of salvation and eternal life through the saving power of the Holy Spirit, by repentance of sin, and by placing personal faith in the person and finished work of Jesus Christ as Lord and Savior. …in the resurrection of both saved and unsaved people. The saved are resurrected into eternal, conscious fellowship with the Lord, and the unsaved are resurrected into eternal separation. …in the spiritual unity of believers through the indwelling power of the Holy Spirit which brings all believers into union with Jesus Christ and with His body, the church. …that the scriptural practices of the church, given by the Lord, are Baptism and Communion. …that God has ordained the local church for the perpetuation of His truth and work in the world.

Responsibilities

The Executive Administrative Assistant to the President provides high-level administrative support in a one-on-one working relationship with the President. This role serves as a key liaison between the President and internal/external stakeholders, managing schedules, travel arrangements, and event coordination.