Executive Administrative Assistant at Western Digital

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

95500.0

Posted On

02 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Travel Coordination, Microsoft 365, Communication, Confidentiality, Time Management, Emotional Intelligence, Interpersonal Skills, Administrative Workflow, Briefing Preparation, Expense Reporting

Industry

Computer Hardware Manufacturing

Description

Company Description Company Description At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon. We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future. Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data. Job Description Job Description We are seeking a highly skilled Executive Assistant (EA) to support the CISO (Chief Information Security Officer) and VP of IT. This role is a trusted partner to the CISO and his collective leadership team, ensuring the smooth and effective operation of the CISO’s office. You will manage a complex global calendar, facilitate communication at all levels, and handle sensitive information with the highest degree of confidentiality. The ideal candidate is proactive, detail-oriented, and able to balance approachability with excellent judgment and professionalism. You will work closely with executives across the business and maintain a strong working relationship with the IT Leadership Team (ITLT). Flexibility across global time zones, strong time-management skills, and the ability to operate independently in a fast-paced environment are essential. Key Responsibilities Executive Support & Calendar Management Manage an intricate, global calendar; ensure the CISO’s time aligns with strategic priorities. Coordinate meeting logistics, agendas, materials, and follow-ups with accuracy and urgency. Oversee complex domestic and international travel arrangements, including itineraries, visas, and trip briefings. Communication & Briefing Preparation Serve as the primary contact for the CISO’s office, ensuring clear, timely communication with internal teams and external partners. Partner with Communications to prepare briefing documents, talking points, and business trip packets. Triage and respond to inquiries; route routine matters to appropriate owners. Operational & Administrative Excellence Manage expense reports, POs, and administrative workflows using M365, Co-Pilot, OneDrive, and WD internal tools. Maintain organized documentation, collaboration sites, and executive workflows. Work effectively across WD’s global EA community, establishing and maintaining strong working relationships. Qualifications Qualifications Minimum 10 years supporting technology executives, ideally a CISO or IT VP in a large public company. Expert-level proficiency with Microsoft 365 productivity tools. Highly organized, detail-oriented, and able to manage multiple priorities simultaneously. Thrives under pressure and adapts quickly to shifting needs across global time zones. Exceptional written and verbal communication skills. High emotional intelligence, strong interpersonal skills, and executive presence. Proven ability to mentor and collaborate with administrative peers. Integrity, discretion, professionalism, and a proactive, solutions-oriented mindset. Ability to work both independently and as part of a team. Additional Information All your information will be kept confidential according to EEO guidelines. Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here. Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 05/27/2026, although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. #Ll-TD1 Compensation & Benefits Details An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to WD Ethics Helpline or email [email protected]. Job Type (exemption status): Non-Exempt position - Please see related compensation & benefits details below Salary Range: 71,600.00-95,500.00 Business Function: Administration Work Location: Irvine Office--LOC_WDT_USCA01

Responsibilities

Provide high-level administrative support to the CISO and VP of IT, including managing complex global calendars and international travel. Act as the primary point of contact for the CISO's office and coordinate communication across the IT leadership team.