Executive Administrative Assistant at Yamamotoyama USA

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Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

95000.0

Posted On

13 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Confidentiality, Microsoft Office, Virtual Meeting Tools, Written Communication, Verbal Communication, Professional Presence, Project Management, Event Planning, Japanese Culture Knowledge, International Travel Support, Problem Solving, Collaboration, Agility, Flexibility

Industry

Food and Beverage Services

Description

Job Details Position Type: Full Time Education Level: 4 Year Degree Salary Range: $80,000.00 - $95,000.00 Salary/year Job Shift: Any Who are we Yamamotoyama U.S.A. stands as a testament to the art of traditional Japanese green tea and nori seaweed products, upholding a commitment to unparalleled quality since 1690. Our culture is enriched by diverse backgrounds, all striving to find their unique voice in a harmonious blend. This spirit of unity in diversity extends to our portfolio, which includes the globally recognized Stash Tea Company, offering an expansive array of premium teas. In addition, we proudly present Ujido, a brand deeply rooted in the art and tradition of Japanese Matcha. Our dedication to excellence is not just in our products, but in the mosaic of voices that shape our legacy. We Encourage You to Apply: We understand that not everyone fits perfectly into a list of qualifications. If you are passionate about this role, our product, and our history, we encourage you to apply even if you don't meet all the listed requirements. We value diverse experiences and are committed to creating an inclusive environment where everyone can thrive. Purpose of the Role: The Executive Administrative Assistant provides high-quality administrative, operational, and organizational support to the President and serves as a central hub for coordination across the Executive Team. This role ensures the President’s time, priorities, and commitments are managed with excellence and supports a smooth, efficient, and professional office environment. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced, entrepreneurial environment. This position also plays a key role in reinforcing the company’s culture — serving as a member of the Culture Committee and helping design experiences that advance our purpose of Inspiring Joy & Wellness. Key Responsibilities: 1. Executive Support Manage complex calendars for the President. Prepare briefing materials. Support development of presentations and meeting materials. Host and coordinate virtual meetings. Manage sensitive and confidential information. Anticipate needs proactively. 2. Travel & Expense Management Coordinate travel arrangements for the President, Senior Vice Presidents (SVPs), and occasionally the CEO. Oversee detailed travel itineraries. Process expense reports for the President and SVPs 3. Office Management Ensure office supplies and equipment are stocked, including ordering supplies and equipment from vendors. Manage cloud-based phone system messages. Design and implement mail distribution process Serve as a point of contact for office vendors. Ensuring common areas (lobby, kitchen areas, conference rooms) are consistently tidy and well-presented Caring for and maintaining office plants to keep them healthy and visually appealing Refreshing office aesthetics through light décor, organization, and thoughtful touches Identifying opportunities to improve the overall look and feel of the workspace 4. Culture Committee & Employee Engagement Serve as a key member of the Culture Committee. Support the planning and execution of employee engagement events. Assist with internal communications supporting Purpose and Values. 5. Cross-Functional Coordination Partner with People & Culture (HR), Operations, Customer Development (Sales), Finance, and Marketing departments to schedule meetings. Assist with documentation and action tracking from Leadership Team meetings. Support onboarding for new Leadership Team members, including designing onboarding schedules and scheduling onboarding meetings. Maintain executive resources and contacts list. 6. Special Projects Support ad-hoc research and project coordination. Assist the President with strategic initiatives as needed. Assist with Quarterly Leadership Summit. Qualifications Requirements: 5+ years supporting senior executives. Strong organizational and time-management skills. Ability to manage confidential information. High proficiency in Microsoft Office and virtual meeting tools. Excellent written and verbal communication skills. Professional presence. Preferred: Experience in the CPG industry or fast-paced environment. Project management or event-planning background. Knowledge of Japanese culture (a plus). Experience supporting international travel. Key Competencies: Integrity and Confidentiality Resilience and Proactive Problem Solving Excellence in Standards and Execution Inclusive Collaboration and Culture Champion Agility and Flexibility Executive Presence Physical Requirements: For the role of Executive Administrative Assistant, the physical requirements are generally minimal due to the office-based nature of the job. However, some physical demands may include: Regularly required to sit for extended periods. Frequently required to use a computer, including typing and viewing a monitor. Regularly required to talk and/or listen in conversations with customers and team members, both in-person and over the phone. Occasionally may need to lift and move small office supplies, up to 25 lbs. Occasional travel may be required for trade shows or meetings, which could involve standing for long periods, walking long distances, and transporting light materials. Good manual dexterity for the use of common office equipment such as computer keyboards, monitors, copiers, and scanners. Note: The above physical requirements are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The annual pay range for this full-time position is $80,000 - $95,000. Our pay ranges are guided by the discipline, level, and experience required. Within the range, individual pay may vary based on additional factors, including your specific location, desired skills/ technical competency, relevant experience, and advanced education/ training. Benefits include Medical, Dental, Vision, Life, AD&D, LTD, EAP, Health & Wellness, Vacation Accrual, and 401(k) with Safe Harbor Contribution. In addition, we offer our employees discounts on our product, tuition reimbursement, continuing education support, and more! Yamamotoyama USA / Stash Tea Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Responsibilities

The Executive Administrative Assistant provides high-quality administrative support to the President and coordinates activities across the Executive Team. This role includes managing calendars, preparing materials, and overseeing travel arrangements.