Executive Administrative Partner at Meta

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

69.52

Posted On

24 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Problem Solving, Communication Skills, Relationship Building, Event Planning, Confidentiality, Multitasking, Microsoft Office, Google Suite

Industry

Software Development

Description

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time, onsite, and requires time to be split between our Burlingame, Menlo Park and San Francisco offices five days a week. Responsibilities Coordinate internal and external meetings Manage complex calendar set-up and movement Prepare expense reports and purchase requisitions Coordinate both domestic and international travel arrangements Organize space planning, strategic offsite events and team all-hands meetings Build cross-functional relationships between departments Partner closely with the organizations lead admins Communicate key team and company updates to admins and cross-functional partners General office duties as needed Minimum Qualifications 4+ years of relevant experience providing administrative support to 1 or more executives 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 4+ years of relevant calendar management and expense report management experience for 1 or more executives Experience prioritizing multiple projects Experience with Microsoft Office and Google Suite Preferred Qualifications BA/BS Experience planning, executing and driving strategic events and offsites at the executive level, including both leadership and larger team offsites Experience supporting a global (APAC, EMEA, NORAM) team across several timezones Experience collaborating and partnering closely with other administrative professionals, executives, business leads, and key cross functional partners Experience maintaining the utmost confidentiality and discretion in all areas of work Experience in multitasking and changing direction quickly, if needed Experience partnering with cross-functional partners as well as HR for admin staffing and alignments Experience driving strategic projects at the executive level Experience supporting tech functions at a large scale tech company Experience in prioritizing multiple assignments quickly and with high autonomy Experience working with external partners $48.37/hour to $69.52/hour + bonus + equity + benefits

Responsibilities

The Executive Administrative Partner will coordinate internal and external meetings, manage complex calendars, and prepare expense reports. They will also organize travel arrangements and build cross-functional relationships within the company.