POSITION SUMMARY:

We are looking for an Executive Administrative Partner to support smooth and efficient office operations while providing critical administrative support to the Executive Operations Manager and CEO office. This individual will serve as the first point of contact for employees and visitors, coordinate internal office logistics, and support the planning and execution of high-level meetings and events. The ideal candidate is highly organized, personable, and proactive, with strong communication skills and the ability to manage confidential information with discretion.

DESIRED SKILLS & QUALIFICATIONS:

• Excellent relationship and interpersonal skills.
• Ability to communicate effectively across all levels of the organization.
• Strong organizational, time management, and multitasking abilities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Professionalism in handling confidential and sensitive information.
• Comfortable working in a fast-paced environment with shifting priorities.
• High attention to detail and problem-solving skills.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor degree preferred.
• Minimum 10 years of receptionist, administrative or executive support experience preferred.
• Experience with Microsoft Office Suite; experience with document management tools is a plus.
• Experience with SAP Concur or similar travel management tools
• Demonstrated integrity, discretion, and judgment in previous roles.
  All the above duties and responsibilities are essential job functions for which reasonable accommodation will be made. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties and responsibilities or requirements. Employees may be required to perform other job-related duties as requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
  Please Note: To 3rd Party Search Firms/Employment Agencies: Please do not call or email any TARGAN employee about current or future job openings. All resumes submitted by search firms or employment agencies to any employee at TARGAN via email, telephone, social media, or other means will be deemed to be the sole property of TARGAN unless the firm submitting the resume has previously entered into a written agreement with TARGAN regarding recruitment services and has been approved by Human Resources to work on an open position. TARGAN will not pay any fee or remuneration concerning candidates without complying with this requirement

• Acts as the first point of contact for all employees and visitors to the TARGAN facility.
• Screens all incoming phone calls and inquiries.
• Ensures that non-disclosure agreements are completed and filed accordingly.
• Purchases and maintains inventory of branded items and general office supplies.
• Assists Executive Operations Manager with administrative tasks related to the CEO office.
• Supports scheduling and logistics for internal events such as Town Halls, Board Meetings, and other company-wide gatherings.
• Assists in planning and execution of onsite meetings and facility visits.
• Maintains confidentiality of highly sensitive information.
• Supports coordination of general office operations including mail, shipping, deliveries, and vendor interactions.
• Assists with internal communications and document preparation as needed.