Executive Administrative Specialist

at  University of Oregon

Job no: 535009
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Planning/Project Management
Department: University Advancement
Classification: Executive Support Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $18.93 - $28.25 per hour

DEPARTMENT SUMMARY

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.
The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon. We do this by identifying, connecting and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university.

POSITION SUMMARY

The Executive Administrative Specialist (EAS) assists the Office of the Vice President for University Advancement, and reports to the Executive Assistant to the Vice President of University Advancement and Industry Association Coordinator. This position works as part of an administrative team and has a crucial role in the success of the department’s mission. This position provides assistance in the ongoing direction of the Office of the Vice President for University Advancement.
The Executive Administrative Specialist must have excellent customer service to colleagues, donors, and friends of the university and interpersonal skills with a strong attention to detail and strong communication skills. Additionally, the EAS will need to be highly organized and flexible.
This position works with a high degree of independence and must be able to work accurately, adhere to deadlines and university policy. The EAS regularly works with colleagues at all levels of University Advancement, including the University of Oregon Alumni Association (UOAA). This position is also in contact with students, faculty, and staff across campus as well as outside vendors and University of Oregon Foundation (UOF) staff.

MINIMUM REQUIREMENTS

• Three years of clerical/secretarial experience which included one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
  No substitution will be made for the one year at the full performance level.

PREFERRED QUALIFICATIONS

• Experience with Advance or similar CRM platform.
• Experience in a higher education setting
• Experience in or knowledge of fundraising.
• Experience providing customer service to donors or clients.
• Experience and comfort in working in a fast-paced, time challenging environment.
  FLSA Exempt: No

Please refer the Job description for details