SALARY: COMMENSURATE WITH EXPERIENCE

DEADLINE: Open Until Filled

SUMMARY:

The Executive Administrative Specialist will organize and coordinate office
administration and procedures, and provide clerical, secretarial and
administrative office support to a director or senior staff member. This position is
distinguished from other clerical or administrative classes by the level of
confidential and professional support provided. The position exercises
considerable independence in routine administrative matters, which often
involves handling a broad scope of proprietary and private information. The
applicant must have a thorough knowledge of government functions, policies,
rules, regulations, and objectives.

EDUCATION, LICENSE AND EXPERIENCE:

• High school diploma or GED from an accredited school required.

• A four-year degree from an accredited university in accounting, finance,

business administration or a related field preferred.

• Four years of relevant experience including at least one year with a utility,

government agency or public service organization required.

• Knowledge of Generally Accepted Accounting Principles (GAAP) required.
• Valid Virgin Islands Driver Licensure is required.
• Certifications in accounting or finance are preferred.

Virgin Islands Waste Management Authority is an Equal Opportunity Employer
7410 Estate Bovoni, Bay 2 6196 Esta te Glynn 6506 Susannaberg
Ch arlotte Amalie, VI 00802 Kingshill, VI 00850 - 9887 St. John, VI 00830
PH: 340.715.91 00 | FX: 340.777.3284 PH: 340.712.4962 | FX: 340.719.1835 PH: 340.715.9100 | FX: 340.715.045

• Assists the Solid Waste Director and staff with the timely submittal of complete

and accurate procurement documentation.

• Provides complex administrative support to the Solid Waste Division which

includes, but is not limited to: preparing correspondence, receiving visitors,
coordinating and managing the Director’s schedule, conference calls and
meetings, maintaining calendars, preparing meeting agendas in accordance
with established practices, making travel arrangements, document creation,
frequent written and verbal communication with employees and department
heads, working with external vendors and providers, tracking invoices, and

file management.

• Assists with the development of standard operating procedures for the

department.
7410 Estate Bovoni, Bay 2 6196 Esta te Glynn 6506 Susannaberg
Ch arlotte Amalie, VI 00802 Kingshill, VI 00850 - 9887 St. John, VI 00830

PH: 340.715.91 00 | FX: 340.777.3284 PH: 340.712.4962 | FX: 340.719.1835 PH: 340.715.9100 | FX: 340.715.0458

• Completes payroll routinely and efficiently according to pre-established

guidelines.

• Prepares complex spreadsheets, worksheets, and tables.
• Collects and disseminates information.
• Assures the Division is fully prepared for all official and unofficial proceedings

with up-to-date information and background data, complete agendas and

documentation, and accurate schedules.

• Performs special projects and prepares various forms and reports on behalf of

the Division.

• Maintains contact with employee groups, professional organizations, legal

counsel, and government agencies.

• Reviews and verifies materials for completeness and conformance with

established standards and policies.

• Serves as liaison between applicable support staff, internal departments, and

the public.

• Prepares, types and proofreads a variety of complex documents and materials.
• Keeps current with trends and developments related to essential job

competencies.

• Performs all other duties as assigned by supervisor(s).