Executive Administrator at Markham Fertility Centre

ontario, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 26

Salary

55000.0

Posted On

01 Oct, 26

Experience

6 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Industry

Hospitals & Health Systems

Description

KEY RESPONSIBILITIES Administrative & Operational Support Provide day-to-day administrative support to the Division Head and faculty
Coordinate meetings, including scheduling, agenda preparation, document distribution, and minute-taking
Support physician onboarding, privileges, and reappointments
Organize divisional events (e.g., Grand Rounds, research day, visiting professors, and social events)
Maintain divisional communications, including newsletters and website updates
Coordinate observerships, fellow travel, and academic schedules
Respond to inquiries and manage correspondence
Financial Support Manage divisional bookkeeping and financial records
Support budgeting and financial reporting processes
Process payments (e.g., HOCC, stipends) and track contributions
Liaise with Finance to support reporting and budget preparation
Clinical Scheduling Develop and maintain OR and clinic schedules using Petal
Ensure schedules are accurate, approved, and communicated

QUALIFICATIONS Bilingualism (English and French) required
Post-secondary education or equivalent experience
2–5 years of administrative experience, preferably in a senior or healthcare setting
Strong organizational, communication, and multitasking skills
Financial/accounting experience considered an asset
Proficiency in MS Office and ability to manage confidential information with discretion
Ability to work independently and collaboratively in a fast-paced environment

Responsibilities

KEY RESPONSIBILITIES Administrative & Operational Support Provide day-to-day administrative support to the Division Head and faculty
Coordinate meetings, including scheduling, agenda preparation, document distribution, and minute-taking
Support physician onboarding, privileges, and reappointments
Organize divisional events (e.g., Grand Rounds, research day, visiting professors, and social events)
Maintain divisional communications, including newsletters and website updates
Coordinate observerships, fellow travel, and academic schedules
Respond to inquiries and manage correspondence
Financial Support Manage divisional bookkeeping and financial records
Support budgeting and financial reporting processes
Process payments (e.g., HOCC, stipends) and track contributions
Liaise with Finance to support reporting and budget preparation
Clinical Scheduling Develop and maintain OR and clinic schedules using Petal
Ensure schedules are accurate, approved, and communicated

QUALIFICATIONS Bilingualism (English and French) required
Post-secondary education or equivalent experience
2–5 years of administrative experience, preferably in a senior or healthcare setting
Strong organizational, communication, and multitasking skills
Financial/accounting experience considered an asset
Proficiency in MS Office and ability to manage confidential information with discretion
Ability to work independently and collaboratively in a fast-paced environment