Executive Administrator at Merck S.A.

Tempe, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

55.0

Posted On

22 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Microsoft Office Suite, Data Collection, Training Coordination, Vendor Management, Expense Reports, Mail Sorting, Facility Security, Event Coordination, Confidentiality, Fast-Paced Environment, Receptionist Duties, Calendar Management, SDS Submittal

Industry

Pharmaceutical Manufacturing

Description

Work Location: Tempe, Arizona Shift: Department: EL-FO-IAT Tempe Recruiter: Heather Miller This information is for internals only. Please do not share outside of the organization. Your Role: EMD Performance Materials is seeking a Site Executive Administrator in Tempe, AZ to welcome visitors to our site and perform other administrative responsibilities for the site, including traditional receptionist duties, as well as performing administrative support to internal employees and external visitors. This role is the executive administrative role for the site supporting the front desk as well as other administrative responsibilities for the site including: Manage the site front desk, including receiving and screening all inbound visitors, telephone calls, and e-mails to the site; refer and/or redirect calls, e-mails, or visitors as applicable. Sort and direct incoming mail as outlined in the front desk procedure. Administer facility security protocols and procedures, including badge issuance and visitor sign ins. Assist with Corporate Services (IT/Telco, Office Services, Facilities, Conference Room Calendar Management, Vendor Management). Support to EH&S manager for administrative responsibilities, including data collection, SDS submittal, procedural support, and other tasks. Manage site office suppliers and reorder as needed. Function as training coordinator for the site - adding and removing training requirements for employees, supply training reports, and support training audits. Generate and manage site purchase requisitions and purchase orders. Support local site events and meetings with coordination, set up, and tear down. This includes support of site audits. Support and host onsite visitors, including executive guests, customers, suppliers, and external visitors. Generate expense reports and support others in expense report creation and calendar management as needed. Provide general administrative support to the site including corporate and business functions not otherwise outlined. Who You Are: Minimum Qualifications: High School Diploma or GED 5+ years of administrative assistant experience Preferred Qualifications: Associate’s degree in business administration, Operations Management, or related business discipline. Experience using Microsoft Office Suite. Familiarity with internet and e-mail usage. Effective communication skills, both verbally and written. Ability to work independently, manage multiple tasks in a fast-paced environment, and oversee confidential requests. Pay Range for this position: $36-55/hour The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here. The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

Responsibilities

The Executive Administrator will manage the site front desk, welcoming visitors and performing traditional receptionist duties. Additionally, the role includes providing administrative support to internal employees and external visitors, managing office supplies, and coordinating site events.