Executive Administrator/Office Assistant at Gold's Gym - Tennessee Fitness, LLC

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

0.0

Posted On

12 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Arrangements, Expense Reporting, Digital Filing, Transcription, Customer Service, Event Coordination, Research, Communication, Problem Solving, MS Office Suite, Relationship Building, Time Management, Discretion, Judgment

Industry

Description

We are looking for an Executive Administrator/Office Assistant to support senior leadership of Gold’s Gym: an iconic and innovative pioneer of the fitness industry. This position will provide administrative support directly to our Co-CEOs. This role will independently perform a wide range of complex and confidential administrative duties. Functions include general office administration and a variety of duties including customer service, executive team coordination, franchisee communications and assistance with events. · Assists the Co-CEOs with administrative tasks as required during the workday. · Makes appointments and maintains calendars, schedules and arranges for meetings and makes extensive travel arrangements. · Maintains and submits all expense reports for Co-CEOs. · Maintains a digital filing system for records, reports and other documents. · Transcribe, compose and prepare concise drafts of Senior Management meetings. · Receives and screens visitor telephone calls and e-mails providing information and resolving complaints, which regularly require the use of good judgment and the interpretation of company policies and procedures. · Assists events team with planning, logistics and on-site coordination of internal and external company events. · Provides assistance and information to outside public. · Researches, compiles and summarizes a variety of informational or statistical materials to create reports for the executive. · Opens and reads the incoming mail for executive team and then prepares outgoing mail when necessary. · Handles and processes sensitive company information and materials, exercising discretion and confidentiality. · Provides general administrative support for special projects and initiatives as directed by executive leadership. · Initiates correspondence independently for own signature or by appropriate management staff; reviews finished materials for completeness, accuracy, and format, compliance with policies and procedures. · Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, prepare minutes or report the outcome of such meetings. · Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff. · Orders office supplies and break room supplies for the office. · Coordinates maintenance requests with building management. Qualifications · College degree preferred with some corporate office experience desired. · Equivalent to completion of two years of college course work in business, office administration, management, or a field directly related to executive assistant work. · Experience in dealing with other senior level managers as a company executive team is desirable. · Four years of direct executive assistant experience, this has included providing office and administrative support to upper level management staff. · Use tact, discretion, initiative and independent judgment within established guidelines. · Able to analyze and resolve office administrative situations and problems. · Compose correspondence independently or from brief instructions. · Establish and maintain effective working relationships with those contacted in the course of the work. · Organize work, set priorities, meet critical deadlines, and follow up assignments with a minimum of direction. · Proficiency in MSOffice suite, including Word, PowerPoint, Excel and Visio. · Respond to requests and inquiries from Franchisees and the public. · Understand and follow oral and written directions from an executive. · Communicate clearly and concisely, both orally and in writing.

Responsibilities

The Executive Administrator/Office Assistant will provide administrative support to the Co-CEOs and perform a variety of complex and confidential tasks. Responsibilities include managing calendars, making travel arrangements, and assisting with event coordination.