Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
We’re looking for an exceptional Executive Administrator to directly support our CEO/President at one of the fastest-growing companies in cybersecurity. This is a high-impact role for someone who thrives in a fast-paced, dynamic environment and is passionate about keeping operations running smoothly at the executive level.

Responsibilities:

• Manage the complex calendar and day-to-day scheduling for the CEO/President.
• Managing and coordinate meetings, travel, and logistics—including flights, ground transportation, and catering.
• Coordinate panel interviews with external candidate
• Prepare meeting rooms and presentations, ensuring technology and materials are in place.
• Organize Board meetings and materials, including document preparation through Diligent.
• Acting as the liason for board communication and manage all board meetings and committee meetings (including onsite support and preparation)
• Coordinate External and Internal Business Meetings
• Preparing letters related to travel visas.
• Assist with additional executive-level projects and administrative tasks as needed.

• Manage customer meetings

What You Bring:

• 5+ years of experience supporting a C-level executive in a fast-paced environment.
• Strong organizational skills and meticulous attention to detail.
• A proactive mindset and a calm, solutions-focused approach under pressure.
• Ability to manage sensitive and confidential information with discretion.
• Strong judgment, independence, and follow-through on complex tasks.
• Experience using Diligent or similar board management software is a plus.
• Excellent interpersonal skills and the ability to build strong working relationships.
• Flexibility and adaptability to shifting priorities and executive needs.
• Confidence in interacting with senior stakeholders inside and outside the organization.
• Notary Public Certified – a plus

Basic Qualifications:

• Strong written and verbal communication skills.
• High integrity and professionalism.
• Collaborative, team-oriented approach.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Annual Salary Guidelines: $110,000 - $140,000
Qualys is an Equal Opportunity Employer, please see our
EEO policy

• Manage the complex calendar and day-to-day scheduling for the CEO/President.
• Managing and coordinate meetings, travel, and logistics—including flights, ground transportation, and catering.
• Coordinate panel interviews with external candidate
• Prepare meeting rooms and presentations, ensuring technology and materials are in place.
• Organize Board meetings and materials, including document preparation through Diligent.
• Acting as the liason for board communication and manage all board meetings and committee meetings (including onsite support and preparation)
• Coordinate External and Internal Business Meetings
• Preparing letters related to travel visas.
• Assist with additional executive-level projects and administrative tasks as needed.
• Manage customer meeting