QUALIFICATIONS

• Bachelor’s Degree in a relevant field, or equivalent relevant experience
• Strong organizational skills with meticulous attention to detail
• Exceptional verbal and written communication skills
• Proficiency in Information Technology, particularly in Microsoft Office 365 and database query
• Experience in effectively interacting with and supporting executive teams
• Ability to efficiently set up and manage meetings
• Demonstrated capability to manage multiple tasks simultaneously

KEY ACCOUNTABILITIES

• Coordinate all logistics for off-site Board of Trustees (BOT) meetings
• Develop and coordinate Board of Trustees meeting agendas and itineraries
• Organize all logistics and agendas for bi-annual Leadership Conferences
• Coordinate the Opening Ceremony at the Annual Meeting
• Arrange all Board-related meetings and the Board/Staff Recognition event
• Process expense forms for the Board of Trustees
• Coordinate all Awards-related activities, including ordering awards, HQ rosters, and purchasing special gifts
• Organize Annual Meeting events such as Board of Trustees meetings, spouse event, board-staff reception, reception in President’s suite, past presidents luncheon, past presidents and officers dinner
• Coordinate invitations and develop lists for all Annual Meeting and other receptions, spouse events, and special events
• Handle all logistics, handouts, agendas, and special presentations for Annual Meeting and other events
• Manage all logistics related to the ADA Annual Session, including registration of Board and staff and the agenda for Board Meeting
• Coordinate Board of Trustees attendance at all regional/state and other Allied and International meetings
• Serve as primary contact for special requests from the President, President’s Spouse, Executive Director, officers, and Trustees
• Act as liaison for International meetings
• Maintain VIP list for Annual Meeting
• Assist with Registration of Delegates/VIPs for HOD sessions during Annual Meeting
• Maintain the AAOMS Calendar
• Act as primary Staff Liaison to the Advisory Committee on Awards Nominations (ACAN)
• Coordinate all logistics for Dental Specialty Group Meetings
• Performs other or similar duties as assigned by the Executive Director.

Please refer the Job description for details