Executive Administrator at Visa

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

102900.0

Posted On

03 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Relationship Building, Proactivity, Ownership, Proofreading, Document Formatting, PowerPoint Presentation Development, Excel Spreadsheet Support, Liaison, Problem Solving, Time Prioritization, Travel Coordination, Expense Reporting, Record Keeping, Purchase Card Support

Industry

IT Services and IT Consulting

Description

Company Description Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid. At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters — to you, to your community, and to the world. Progress starts with you. Job Description About the Role: Administrative support and coordination duties will include, but are not limited to the following: Actively handling the calendars for VPs in Data and AI Platform. In addition to basic scheduling functions, also anticipating and prioritizing their scheduling needs based on deadlines and deliverables. Establish and maintain effective and collaborative professional business relationships with all levels of management, other admins, employees and outside companies Proactively handling and coordinating recurring and ongoing activities that involve the leaders of the Data and AI Platform organization, including all-hands meetings, department leadership team meetings, organization chart, time off calendar, and other activities that require participation across the department leadership team Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately Proof reading and formatting business documents or broad communications for overall professional writing style and proper grammar Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decisions Effective in-person, phone & email presence Act as first contact for VPs and play the role of liaison, problem solver, and facilitator – to prioritize executive’s time and activities Ability to prepare and effectively handle interactions with the senior leaders Ability to decline quickly, simply and expertly Understand organization and how to 'get things done timely and accurately' Effectively respond to problem situations Ability to coordinate and prioritize across opposing priorities Prepare 'week ahead', and 'day ahead' briefings Optimally track open issues and follow-up on items that require closure Ability to handle high volume email and synthesize actions needed Ability to act quickly, seamlessly and professionally Prepare meeting materials including assisting with the creation of the presentation, handouts and other related materials as well as printing, binding and collating of materials Coordinate conference/meeting room set-up, order catering, and make logistical arrangements and coordination of high level meetings and events involving multiple external participants Facilitate onboarding and offboarding of employees. Handle employee seats and help with work force plan of DAP employees in the Bay Area and Austin, Texas. Coordinate complex domestic and international travel requirements (itineraries, visas, logistics, etc.) Heavy electronic filing, expense reporting & record keeping General working hours in office 8:00am – 5:00pm Demonstrate comfort with purchase card, occasional Purchase Order & Invoice support Support provided to team members: Coordinate/Organize visitor meetings – IDs, rooms, refreshments, meet and greet, provide logistics/guidance to getting to building etc. Coordinate snacks and team events for the Austin site (100+ employees) Work with other administrators in a cooperative way while representing our team – in a manner that is consistent with the professional image of Data and AI Platform Management and procurement of supplies Provide support to interns/contractors/consultants as needed Coordinate setup up of new employees and office space as needed Provide backup assistance to other administrative support team members as needed Be available when members of the team are traveling to take messages and communicate requests. Qualifications Basic Qualifications: Bachelor's degree, OR 3+ years of relevant work experience Preferred Qualifications: 2 or more years of similar work experience after Bachelor Degree Additional Information Work Hours: Varies upon the needs of the department. Travel Requirements: This position requires travel 5-10% of the time. Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code. U.S. APPLICANTS ONLY: The estimated salary range for this position is $66,200.00 to $102,900.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program. Job Family Group: Administration

Responsibilities

The role involves actively managing calendars for VPs in Data and AI Platform, anticipating scheduling needs, and coordinating recurring organizational activities like all-hands meetings and leadership team meetings. Responsibilities also include acting as the first point of contact, problem solver, and facilitator to prioritize executive time, preparing briefings, tracking open issues, and handling complex domestic and international travel arrangements.