Executive Administrator at Westcliff University

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

140000.0

Posted On

28 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Preparation, Written Communication, Contract Management, Digital Filing, Event Coordination, Meeting Minutes, Expense Management, Liaison, Multitasking, Time Management, Executive Presence, Microsoft Office, Google Suite, Interpersonal Skills, Confidentiality, Attention To Detail

Industry

Writing and Editing

Description

Description What if your next role wasn’t just a job… but the opportunity to contribute to a dynamic, forward-thinking organization where you can truly pour yourself into meaningful work? We are a fast-growing business expanding across the U.S., and we’re looking for talented professionals to join us on this journey. As part of our team, you’ll step into an environment where curiosity, creativity, and a growth mindset are valued every day. You’ll thrive here if you enjoy: Contributing to a fun, collaborative, and energized workplace Bringing new ideas to life and helping drive innovation Working alongside people who believe in what they do, and enjoy doing it Being part of an organization that is scaling nationally and building exciting opportunities Taking pride in work that is both fulfilling and impactful In return, we offer: A flexible hybrid work schedule A supportive culture that values learning, creativity, and continuous growth Competitive benefits and resources to help you thrive professionally and personally The chance to make a meaningful difference every day, and have some fun along the way We’re growing fast with opportunities emerging across multiple markets and we’re building a team that shares our passion, energy, and drive for what’s next. If you’re ready to bring your talents to an organization where your work matters and where your career can grow along with the company we would love to connect. Apply today and discover what’s possible. We are seeking a full-time Executive Administrator to provide high-level support to the CEO and oversee key administrative and office management functions. This role is vital to ensuring daily operations run smoothly, efficiently, and with precision. The ideal candidate is proactive, highly organized, and communicates effectively at all levels. We’re looking for an accomplished, agile Executive Administrator with a strong sense of urgency, sound judgment, and the ability to thrive in a fast-paced, innovative environment. A high level of discretion and confidentiality is essential. Duties and Responsibilities Document Preparation: Preparing project proposals, presentations, documentation edits, and similar ad-hoc requests on an as-needed basis. Provide support in the creation or collection of routine documents, reports and executive status updates Written Communications: Prepare, edit and send written communications, memos, letters, presentations, spreadsheets, and reports Contract management: Manage, review, upkeep and organize contracts, subscriptions, LLCs, licenses Digital Filing: Generate process and communicate cross-departmentally a digital filing system then support its upkeep Event Coordination: Lead or support events as they arise Documentation: Prepare meeting minutes, track meeting recordings, draft policies and procedures as requested Initiatives: Support the development and upkeep of new and recurring initiatives as needed External Outreach: Research and communicate pertaining to community outreach General Office: Assist with various administrative tasks, which may include ordering supplies, expense management, errands, meeting coordination, lunch ordering, etc. Act as a liaison between the CEO and various departments Support the needs of the business and handle special projects as assigned Drive/travel locally for business purposes Additional requirements: Multitask: Work independently under strict deadlines, manage competing priorities, and handle multiple tasks efficiently Time Management: Ability to manage time effectively; exercise good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail Executive Presence: Demonstrates poise, tact, positive attitude, and diplomacy, as well as high level of interpersonal skills to handle time-sensitive and confidential situations in a fast-paced environment Other duties as assigned Knowledge, Skills and Abilities Required: Proficient with Microsoft Office software (Excel and PPT), and Google Suite Strong communication skills (verbal and written) Organized and detail oriented Ability to work independently on assigned tasks Ability to work with a great deal of autonomy and independence with minimal supervision Excellent interpersonal skills Demonstrates a high degree of professionalism and confidentiality Prior experience in a legal setting (submitting/revising contracts, filings etc.) preferred Education & Qualifications Bachelor’s degree in administration or related field preferred 5+ years of experience working in an administrative role in an office setting Amount of domestic travel involved (up to 15%) Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance

Responsibilities

This role provides high-level support to the CEO and manages key administrative and office management functions to ensure smooth, efficient daily operations. Responsibilities include document preparation, contract management, digital filing system upkeep, event coordination, and acting as a liaison between the CEO and various departments.