Executive and Finance Assistant

at  Department of Justice and Community Safety

About us
The Victorian Law Reform Commission, established by the Victorian Law Reform Commission Act 2000, is an independent, government-funded organisation, and the peak law reform body in Victoria.
The Commission has a charter to facilitate community-wide consultation and debate and to advise the Attorney-General on how to improve and update Victorian law. The Commission makes recommendations for changes intended to ensure that the legal system meets the needs and aspirations of the Victorian community.
The Commission is committed to considered, timely, effective and inclusive law reform processes that give all members of the community the opportunity to express their views on areas of law that affect them.
About the role
Reporting to both the Chairperson and the Finance and Office Manager, the Executive and Finance Assistant provides high level executive administrative support to the Chairperson of the Commission and provides high level support to the Finance and Office Manager to effectively manage finance and office systems and processes that maximise the productivity and efficiency of the Commission.

Some of your main responsibilities to the Chairperson will include:

• managing the Chairperson’s diary and coordinating appointments, meetings and workflow
• preparing correspondence including letters and emails and processing incoming correspondence as required
• coordinating the flow of communication and information from the Chair to other teams as needed.

Some of your main responsibilities to the Finance and Office Manager will include:

• ensuring accurate and timely payment of accounts, preparing financial journals and managing credit card reconciliations and expense reimbursements
• assisting the Manager with financial reports to the Chair, CEO, Commissioners and the Department, analysing and communicating financial information as appropriate
• maintaining the VLRC’S contacts database, including liaising with team leaders to establish contact lists.

About you

This is an exciting opportunity for an individual with energy and enthusiasm who is keen to join an organisation of dedicated professionals. The ideal candidate is IT savvy, self-motivated and has a flexible can do attitude - ’no job is too big, no job is too small’. In addition, you will have:

• demonstrated ability to perform a wide range of executive and administrative duties to a high standard, as well as experience working with senior personnel
• strong communication skills including an excellent telephone manner, a good knowledge of English grammar and spelling and strong interpersonal skills
• meticulous attention to detail, accuracy and timeliness

How to apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Please note: When submitting your application online, there will be questions pertaining to a number of the position’s Key Selection Criteria to which you are required to respond

Some of your main responsibilities to the Chairperson will include:

• managing the Chairperson’s diary and coordinating appointments, meetings and workflow
• preparing correspondence including letters and emails and processing incoming correspondence as required
• coordinating the flow of communication and information from the Chair to other teams as needed

Some of your main responsibilities to the Finance and Office Manager will include:

• ensuring accurate and timely payment of accounts, preparing financial journals and managing credit card reconciliations and expense reimbursements
• assisting the Manager with financial reports to the Chair, CEO, Commissioners and the Department, analysing and communicating financial information as appropriate
• maintaining the VLRC’S contacts database, including liaising with team leaders to establish contact lists