Executive and Office Coordinator at L-Nutra

Culver City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

90000.0

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Expense Reporting, Office Operations, Vendor Management, Event Planning, Google Workspace, Microsoft 365, Slack, Notion, Concur, Expensify, Navan, Communication Skills, Organizational Skills

Industry

Wellness and Fitness Services

Description

About L-Nutra At L-Nutra, our mission is to extend human healthspan through rigorous science, thoughtful innovation, and genuine care for the whole person. That commitment doesn’t stop with our products — it shapes how we work, how we support, and how we show up every day. We’re seeking an Executive and Office Coordinator who brings this mission to life internally — creating the conditions for great work, supporting executive leadership, and ensuring our office environment reflects the professionalism, and intention at the core of the L-Nutra brand. Why This Role Matters This role creates the conditions for great work. When leadership is organized and unblocked, the whole company moves faster. When our space reflects our brand, every visitor — investor, partner, or new hire — feels it. When logistics run smoothly, executives can focus on what they’re actually here to do. None of that is invisible to us. It’s foundational. What You’ll DoExecutive Support & Coordination • Manage complex calendaring and scheduling for members of the executive leadership team — balancing priorities, protecting focus time, and anticipating conflicts before they surface • Coordinate domestic and international travel including itineraries, logistics, and real-time contingency management • Prepare and submit expense reports accurately and on time • Draft, proofread, and route communications on behalf of executives — presentations, briefing documents, meeting prep materials, and follow-ups • Serve as a trusted gatekeeper and liaison, representing leadership with professionalism and warmth in every interaction Office Experience & Operations • Ensure the Culver City HQ maintains a welcoming, organized, and aesthetically thoughtful environment that reflects the L-Nutra brand • Coordinate investor visits, board meetings, leadership meetings, and special onsite events — from logistics and catering to day-of execution • Partner with vendors and service providers (cleaning, IT, building management, catering, supplies) to support smooth office operations • Manage office supplies, equipment, and facilities needs with an eye for efficiency and presentation • Serve as the on-the-ground point person for office logistics, deliveries, and day-to-day operational rhythm Special Projects & General Support • Support special projects for executives and cross-functional teams as needed • Act as a trusted generalist — handling ambiguity with sound judgment and follow-through • Identify opportunities to improve systems, processes, and day-to-day efficiency What You BringExperience • 3+ years supporting executives, managing office operations, or both • Proven ability to handle confidential information with discretion and sound judgment • Background in a high-growth, startup, or mission-driven environment preferred Skills & Tools • Strong organizational and communication skills with a proactive, anticipatory style • Proficiency with calendar systems and collaboration tools (Google Workspace, Microsoft 365, Slack, Notion) • Travel and expense platforms (Concur, Expensify, Navan, or similar) • Comfort coordinating across vendors, service providers, and cross-functional internal partners • Ability to work hybrid — 2–3 days per week onsite in Culver City What Success Looks Like • Executives feel supported, unblocked, and confident in their day-to-day operational rhythm • The HQ environment consistently reflects L-Nutra’s brand — welcoming, organized, and intentional • Investor visits and leadership events are executed flawlessly • You are the person leadership instinctively turns to when something needs to get done right What We Offer • Mission-driven work with real impact on human health and longevity • Competitive base compensation: $75,000 – $90,000 + benefits + bonus • Comprehensive health, dental, and vision benefits • 401(k) with up to 4% company match • Flexible, trust-based PTO policy • Hybrid work model — 2–3 days onsite in Culver City, CA • Real opportunity to grow with a company at a meaningful inflection point

Responsibilities

Provide high-level administrative support to the executive leadership team, including complex scheduling and travel coordination. Manage the daily operations and aesthetic environment of the Culver City headquarters to ensure a professional brand experience.