Executive and Project Support Officer at City of Moonee Valley

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

100577.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Coordination, Calendar Management, Stakeholder Engagement, Written Communication, Confidentiality, Microsoft Office, Business Administration, Report Preparation, Process Improvement, Records Management, Meeting Coordination

Industry

Government Administration

Description

Executive and Project Support Officer Reference number: 11100 Closing date: 11:00pm, Friday 5 June 2026 * Part-time permanent opportunity, working four days a week * Salary commencing at $100,577 per annum + 12% superannuation (commensurate with experience) * Enjoy a balanced work arrangement with work from home flexibility The Opportunity Join Moonee Valley City Council as an Executive and Project Support Officer and become the go-to person helping the Executive Leadership Team stay organised, connected and one step ahead. Reporting to the Executive Officer and a part of our executive support team, you’ll be at the heart of the action — juggling executive support, handling sensitive information with confidence and helping drive strategic and operational projects across Council. You’ll also work across cross-functional teams to coordinate priorities, build strong working relationships and support seamless delivery of key initiatives. If you thrive in a fast-paced environment, love variety and enjoy a role where every day looks a little different, this could be the perfect opportunity for you. Responsibilities * Provide high-level executive and administrative support to members of the Executive Leadership Team * Coordinate meetings, agendas, minutes and follow-up actions * Manage executive calendars, inboxes and key reporting timelines * Prepare, review and coordinate reports, correspondence and presentations * Support organisation-wide projects, process improvement initiatives and research activities * Coordinate public notices and tender publishing requirements * Liaise with internal and external stakeholders to support effective operations and service delivery * Maintain accurate records and documentation within Council systems Skills and Experience * Relevant qualifications in Business Administration or demonstrated relevant experience * Experience providing executive-level administrative support in a complex environment * Strong organisational skills and the ability to manage competing priorities and deadlines * Excellent written communication skills and strong attention to detail * Strong interpersonal and stakeholder engagement skills * Demonstrated ability to exercise discretion and maintain confidentiality * Advanced technology skills, including Microsoft Office and corporate systems * Experience in local government or supporting executive leadership teams will be highly regarded If this sounds like you and you are looking for your next exciting career opportunity, then we encourage you to apply! How to Apply Applications must be submitted via our online system and in accordance with the Moonee Valley City Council Application Guide. For further information, please view the Position Description [https://mooneevalley-my.sharepoint.com/:b:/g/personal/mshelton_mvcc_vic_gov_au/IQCe2Vzj277-SJ3TAjXL7MUqAX-sgkkE7VxvToqqADGrAxY?e=3tqCmC] or contact Tia Nguyen, Executive Officer on (03) 9243 1097. Shortlisting and interviews will occur throughout the advertising period, so you are encouraged to apply as soon as possible. Our Culture of Inclusion If you are interested in the role but feel you may not meet the full range of selection criteria, we encourage you to contact us to discuss your experience and application for this position. We don’t just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our services and our community. With a focus on inclusion, accessibility and flexibility, we'll support you at every stage of your career. We recognise the importance of balance and embrace work agility, understanding that this means different things to each and every one of our employees. Moonee Valley City Council is proud to be an Equal Opportunity and Child Safe employer and we value diversity and encourage people from different backgrounds to apply, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, people of any age or gender, people identifying as lesbian, gay, bisexual, trans and gender diverse, intersex and/or queer (LGBTIQA+) and people with disability. If you have a reasonable adjustment, support or access requirement, we encourage you to let us know through your application or email H2@mvcc.vic.gov.au or call 9243 1122. Moonee Valley is a great place to live, work and visit. We are a local government within the north-west metropolitan area of Melbourne, providing a range of services to some 130,000 residents and over 10,000 businesses. Our 1,200 employees bring their differing backgrounds, experiences and unique perspectives to our collaborative environment, and are supported to share ideas, initiatives and talent, making a positive impact on our community for now and in the future. Some of the great benefits of working at Moonee Valley City Council are flexible working conditions, learning and development opportunities, supportive leadership and various staff benefits. Our Council offices are located in the heart of our vibrant, diverse community with great food, cafes and green spaces nearby. We have excellent public transport at our doorstep as well as cycling access for our employees. At Moonee Valley City Council, we pride ourselves on having job opportunities which make a real difference in the community and having a workplace which values everyone’s unique skills and attributes. Our Culture of Inclusion If you are interested in the role but feel you may not meet the full range of selection criteria, we encourage you to contact us to discuss your experience and application for this position. We don’t just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our services and our community. With a focus on inclusion, accessibility and flexibility, we'll support you at every stage of your career. We recognise the importance of balance and embrace work agility, understanding that this means different things to each and every one of our employees. Moonee Valley City Council is proud to be an Equal Opportunity and Child Safe employer and we value diversity and encourage people from different backgrounds to apply, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, people of any age or gender, people identifying as lesbian, gay, bisexual, trans and gender diverse, intersex and/or queer (LGBTIQA+) and people with disability. If you have a reasonable adjustment, support or access requirement, we encourage you to let us know through your application or email H2@mvcc.vic.gov.au or call 9243 1122.

Responsibilities

Provide high-level administrative and executive support to the Executive Leadership Team, including managing calendars and coordinating meetings. Support the delivery of strategic and operational projects and process improvement initiatives across the Council.