Executive Assistant (028-1044) at Hunt St

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

2500.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Management, Calendar Coordination, Microsoft 365, Xero, AI Tools, Bookkeeping, Operational Administration, Reporting, English Communication, Time Management, Autonomous Working, Project Tracking

Industry

Staffing and Recruiting

Description

Looking for Philippines-based candidates Job Role: Executive Assistant Compensation Range: $1500 AUD - $2500 AUD / Monthly Work Schedule: Full-time, This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally employed through an Employer of Record (EOR) arrangement. We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home. Who The Client Is: Our client is a specialist aviation ground services and hospitality provider operating across Southeast Asia and the wider Asia-Pacific region. Their work includes coordinating airport services, operational logistics, permits, and ground support for private aviation, VIP movements, government flights, cargo operations, and other specialized aviation activities. Role Overview: This is a broad EA role supporting the Director across email management, calendar coordination, reporting, and operational admin. You'll be the connective tissue of a busy business, keeping things organised, flagging what matters, and proactively handling tasks before they become problems. The ideal candidate is experienced, autonomous, and comfortable picking up new systems quickly. You'll hit the ground running and grow the scope of the role over time. Key Responsibilities: Monitor, triage, and manage the Director's email inbox and Teams, flagging priorities and drafting responses where appropriate Manage calendar and scheduling, including internal coordination and external client appointments Oversee and maintain the time and task management apps (Microsoft To Do, Microsoft Planner and AkiFlow), monitoring progress, tracking project status, and building reports and dashboards so the Director has visibility without needing to dig in manually Handle general administrative tasks across the Microsoft 365 suite (Outlook, Word, Excel, Teams) Assist with Xero administration and bookkeeping support as required Coordinate communications, meeting prep, and follow-ups on the Director's behalf Use AI tools such as ChatGPT and Claude to help draft communications, summarise information, and speed up day-to-day outputs Proactively identify gaps, suggest improvements, and take ownership of tasks without needing to be asked twice Required Skills and Qualifications: Minimum 3 years of experience in an EA, Operations, or Senior Admin role Proficient in Microsoft 365, particularly Outlook and Excel Experience with Xero is desirable Background in Aviation or Hospitality a plus Familiarity with Teams and AkiFlow, or willingness to learn quickly Confident using AI tools like ChatGPT or Claude to improve your own communications and output, or genuinely keen to build this into your workflow Strong written English and communication skills A self-starter who thrives working autonomously in a fast-paced environment What We Offer: Competitive contractor retainer: AUD $1,500–$2,500/month, commensurate with experience Full-time equivalent (40 hours/week) with exclusivity in this industry. This is your primary role A small, collaborative team that values your input and treats you as a professional Real work and real growth Stability and longevity: if you're the right fit, you grow with us Work Arrangement & Expectations: This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: Be available for meetings and collaboration during core [AEST or PHT] business hours Disclose any existing ongoing roles or client work Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Responsibilities

Provide comprehensive executive support to the Director, including managing emails, calendars, and operational administration. Oversee task management tools and utilize AI to streamline communications and reporting.