L’OFFRE

We’re looking for an Executive Assistant to work across a multitude of Global and Regional functional teams such as M&A Finance, M&A Legal, Research and Innovation with the ambition to be a collaborative business partner. This role will coordinate and manage scheduling and teams, prepare and organize important and strategic materials and meetings.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the needs of the various managers. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Governance Team, Board of Directors, and other leaders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

• Providing assistant support to multiple management staff based in Singapore and Thailand
• Dedicated, timely and accurate management of calendar and local, regional and global team meetings
• Responsible for the planning and management of the budget for the team
• Support in timely management and processing of purchase orders, book travel itineries and explense claims
• providing Team support for travel arrangements & expense claim approvals
• Logistical organization of department events, activities, regional team meetings, covnentions and any other ad hoc meetings whenever requried
• Adhoc support to managers and the team as required (IT issues, general queries etc)

THE FOLLOWING TECHNICAL SKILLS AND EXPERIENCE:

• Minimum 3-5 years’ experience in an MNC environment (Preferably FCMG or Pharmaceutical industry)

These soft skills:

• Strong planning and organizational skills
• Good partner management & communication in an international environment
• Meticulous & strong attention to detail
• Digitally savvy
• Problem-solving abilities
• Adaptable, flexible in navigating ambiguity
• Positive attitude and eagerness to learn and go the extra mile
• At ease in uncertain and dynamic environments
• Ability to handle pressure and multi-tasking

• Providing assistant support to multiple management staff based in Singapore and Thailand
• Dedicated, timely and accurate management of calendar and local, regional and global team meetings
• Responsible for the planning and management of the budget for the team
• Support in timely management and processing of purchase orders, book travel itineries and explense claims
• providing Team support for travel arrangements & expense claim approvals
• Logistical organization of department events, activities, regional team meetings, covnentions and any other ad hoc meetings whenever requried
• Adhoc support to managers and the team as required (IT issues, general queries etc