HEADQUARTERED IN TORONTO, CANADA, WITH MORE THAN 85,000 EMPLOYEES IN OFFICES AROUND THE WORLD, THE TORONTO-DOMINION BANK AND ITS SUBSIDIARIES ARE COLLECTIVELY KNOWN AS TD BANK GROUP (TD). TD OFFERS A FULL RANGE OF FINANCIAL PRODUCTS AND SERVICES MORE THAN 25 MILLION CUSTOMERS WORLDWIDE THROUGH THREE KEY BUSINESS LINES:

• Canadian Retail including TD Canada Trust, Business Banking, TD Auto Finance (Canada), TD Wealth (Canada), TD Direct Investing and TD Insurance
• U.S. Retail including TD Bank, America’s Most Convenient Bank, TD Auto Finance (U.S.), TD Wealth (U.S.) and TD’s investment in TD Ameritrade
• Wholesale Banking including TD Securities

POSITION OVERVIEW:

• Extensive diary management for ever changing and conflicting diaries
• Schedule and coordinate internal and external meetings of all types across multiple time zones, across functional teams and liaise with colleagues at varying levels of seniority
• Serve as a gatekeeper between executives and internal and external stakeholders
• Manage travel arrangements, including flight bookings, accommodation, visas, transfers and itineraries
• Prioritizing incoming emails and handle accordingly
• Working closely with execs to align needs and priorities
• Prepare and process expense claims a per TD policy guidelines
• Proactively identify ways to improve efficiency and workflow
• Handle any special projects assigned by the exec team
• Maintain team org charts, trackers, records and confidential documents
• Organise events including entertainment for clients and visiting colleagues
• Work with the team of EAs covering leave and managing delegation of duties as a team
• Book meeting rooms for internal and external meetings
• General day to day administrative and logistical support for the teams and senior management, including preparation of materials and other logistics
• Liaise with colleagues in TD regional offices
• Ad-hoc duties as and when requested

DESIRED EXPERIENCE/SKILLS:

• Experience in a busy executive office environment (such as in an investment bank, professional services or corporate firm)
• Extensive experience of complex diary management
• Experienced travel co-ordinator
• Excellent Microsoft skills (Word, Outlook, PowerPoint essential) and knowledge of Adobe Acrobat
• High attention to detail
• Good initiative and proactivity, flexible
• Ability to work well with others
• Self-starter, limited line management oversight

EXECUTIVES PROMOTE ADHERENCE TO TDBG’S VISION AND PURPOSE TO BE THE BETTER BANK, AND ENRICH THE LIVES OF CUSTOMERS, COMMUNITIES AND COLLEAGUES. AS PART OF THE GENERAL MANAGEMENT OF THEIR FUNCTION, EXECUTIVES ARE ACCOUNTABLE TO DELIVER AGAINST TD’S FIVE SHARED COMMITMENTS:

• Think like a customer; provide legendary experiences and trusted advice
• Act like an owner; lead with integrity to drive business results and contribute to communities
• Execute with speed and impact; only take risks we can understand and manage
• Innovate with purpose; simplify the way we work
• Develop our colleagues; embrace diversity and respect one another