Executive Assistant 2 at Inova Health System

, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Oct, 26

Salary

111409.0

Posted On

04 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Data Tabulation, Meeting Coordination, Travel Arrangement, Office Administration, Database Management, Professionalism, Communication

Industry

Hospitals and Health Care

Description

Inova Information Technology is looking for a dedicated Executive Assistant 2 to join the Team. This role will be full-time working Monday – Friday located in Fairfax, VA. The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office. Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. Featured Benefits: * Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program. * Retirement: Inova matches the first 5% of eligible contributions – starting on your first day. * Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans. * Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost. * Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities. Executive Assistant 2 Responsibilities: * Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications. * Organizes and expedites the flow of work through the office/department. * Possesses broad knowledge of overall corporate operations. * Assists in the preparation for executive meetings. * Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly. * Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed. * Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up. * Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved. Minimum Qualifications: * Education: HS Diploma/GED * Experience: 4 years of relevant office experience, including 2 years of reporting to a Senior Leader or Bachelor’s Degree equivalent to 3 years of relevant experience Preferred Qualifications: * Demonstrated success supporting Senior Executives in high-stress, high-profile environments, with the ability to manage shifting priorities and maintain professionalism under pressure preferred. * Experience coordinating complex, high-volume calendars with exceptional attention to detail, accuracy, and follow-through preferred. * Proficiency in Microsoft Office Suite, particularly PowerPoint and Word, with the ability to create, format, and edit high-quality presentations and documents preferred. We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare. Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Responsibilities

The Executive Assistant 2 provides high-level administrative support by managing executive calendars, coordinating complex meetings, and preparing professional presentations. They also maintain confidential databases and serve as a primary gatekeeper for communications and visitors.