The National Airlines Council of Canada (NACC) represents Canada’s largest passenger air carriers: Air Canada, Air Transat, Jazz Aviation LP and WestJet. We promote safe, accessible, sustainable and competitive air travel by advocating for the development of policies, regulations and legislation to foster a world-class transportation system. Our efforts shape crucial policies and measures that promote a Canadian airline industry as a model of safety, customer service and environmental responsibility.
NACC is in search of an Executive Assistant (EA) to join our team. Reporting to the President & CEO, the mandate of this role is to provide support to the President, 2 Directors, and the Board of Directors with respect to financial, administrative, IT, and other matters relevant to the effective operation and functioning of the association. This is a 4 day/week role, but consideration can be given to 3 days/week.
The EA will work closely with NACC staff and members in the following areas:

Financial:

• Compiles invoices, expense receipts and statements for approval and payment
• Liaises with bookkeeper and auditors for annual audit
• Issues NACC invoices and cheques as required
• Monitors NACC’s bank account, and forwards statements to bookkeeper

Communications:

• Formats NACC documents, and coordinates translation as required
• Updates NACC directory and email contact lists
• Uses WordPress program to post resource docs, news and updates to NACC’s website
• Uses MailChimp program for online newsletter and email distribution
• Maintains shared e-filing system (incl. branding files for company logos, photos etc.)
• Coordinates with printing company on office printing requirements

Meetings & Events:

• Coordinates availability, organizes meetings with MS Teams, books boardroom/venue and catering as required
• Uses Wix program for online attendee registration as required
• Takes Meeting Notes for weekly executive meetings, drafts agenda and minutes for bi-annual Board meetings and annual AGM

General Office:

• Liaises with IT Department for staff computer, cellphone and email configuration
• Liaises with web domain company on NACC website issues
• Tracks staff vacation and leave days; administers staff insurance benefits plan
• Manages NACC memberships, accounts, business flight bookings, etc.
• Helps to onboard new staff

ESSENTIAL QUALIFICATIONS:

• Proficient with MS Office (Word, Excel, PowerPoint, Outlook and MS Teams)
• Familiar with online programs: a) WordPress for website; b) MailChimp for email/newsletter distribution; and c) Wix for event registration
• Good communications and team collaboration skills
• English essential, some French is helpful

Please refer the Job description for details