EXECUTIVE ASSISTANT at 4Front Credit Union

Traverse City, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

27.6

Posted On

22 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office 365, Vizio, Concur, Typing Skills, Interpersonal Skills, Public Relations Skills, Analytical Skills, Problem-Solving Skills, Project Management Skills, Organizational Skills, Professionalism, Independence, Coordination Skills

Industry

Financial Services

Description

Description This position is not eligible for immigration sponsorship. POSITION TITLE: Executive Assistant DEPARTMENT: Administration CLASSIFICATION: Non-Exempt APPROVED BY: CEO WAGE GRADE: 8 WAGE RANGE: $22.08 - $27.60 REPORTING RELATIONSHIPS POSITION REPORTS TO: Senior Executive Assistant POSITIONS SUPERVISED: None POSITION PURPOSE Responsible for administrative and clerical support to the Administration Building team, designated executives, and duties as assigned by the senior executive assistant. Prepare letters, memos, documents and reports. Professionally assist and respond to team members, visitor and vendor questions and directs telephone calls and visitors. Performs and oversees specific projects and programs as assigned. ESSENTIAL FUNCTIONS AND BASIC DUTIES Assumes responsibility for the effective performance of assigned administrative and clerical functions. Receives and screens visitors and telephone calls and either notifies team members or records and relays messages. Coordinates meetings and special events, room set-up and tear-down, catering, etc. for conferences and meeting spaces at the Admin building. Types, files and maintains a variety of correspondence including memos, letters, and reports. Manages inventory and coordinates supplies for conference, training, facility and hosting items. Supports executives assigned to the EA and the senior executive assistant as requested. Serves as backup to the senior executive assistant in the board liaison capacity. Assumes responsibility for preparing and maintaining assigned records and reports. Coordinates and assists Facilities, Operations, Risk and HR with Administration Building badge access and facilities tickets. May tabulate, calculate, and maintain reporting documents and statistical data reporting on a regular and special basis, such as volunteer hour logs and dollars earned. Coordinates birthday and event celebrations at the Administration Building Collaborates with the Senior Executive Assistant to secure, track, retrieve and distribute parking permits. Assumes responsibility for maintaining effective business relations with clients, vendors, and other business professionals. Resolves or appropriately refers questions, requests, complaints, and problems. Obtains and conveys information as needed. Promotes goodwill and conveys a positive image of the Company. Maintains confidentiality of sensitive Company information at all times. Assumes responsibility for establishing and maintaining effective working relationships with staff and with management. Assists other CU personnel as needed. Keeps management informed of area activities and of any significant problems. Assumes responsibility for related duties as required or assigned. Performs miscellaneous clerical, administrative and housekeeping tasks as needed. Performs special projects as assigned. Ensures work area is clean, secure, and well maintained. PERFORMANCE MEASUREMENTS Communication is accurate, concise, and completed in a timely manner. Inquiries are courteously attended to. Good business relations exist with outside professionals and with customers. Telephone calls and visitors are courteously received. Documents and reports are accurately produced and up-to-date. Files are well maintained. Good communication and coordination exist with area personnel and with management. Assistance is provided as needed. Management is appropriately informed. Administrative support functions are well coordinated, directed, and efficient. A professional image is projected and maintained. Good working relationships, civility & inclusion and collaborative initiatives exist with credit union personnel. Requirements QUALIFICATIONS EDUCATION/CERTIFICATION: High school graduate or equivalent. REQUIRED KNOWLEDGE: Proficiency with Microsoft Office 365, Vizio and Concur are preferred EXPERIENCE REQUIRED: 5 to 7 years of administrative support required with some executive support preferred. SKILLS/ABILITIES: Proficient typing skills. Excellent interpersonal and public relations skills. Solid analytical, creative, and problem-solving abilities. Project management skills and well organized. Ability to demonstrate professionalism at all times. Able to work well independently. Able to assist, direct, and coordinate others. PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION REPETITIVE MOTIONS: Movements frequently and regularly required using the wrists, hands, and/or fingers. TALKING: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly. AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery. AVERAGE HEARING: Able to hear average or normal conversations and receive ordinary information. PHYSICAL STRENGTH: Sedentary work; sitting most of the time. Exerts up to 50 lbs. of force occasionally. (Almost all office jobs.) WORKING CONDITIONS NONE: No hazardous or significantly unpleasant conditions (such as in a typical office). MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION REASONING ABILITY: Ability to deal with a variety of variables under only limited standardization. Able to interpret various instructions. MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs. LANGUAGE ABILITY: Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias. Ability to prepare memos, reports, and essays using proper punctuation, spelling, and grammar. Ability to communicate distinctly with appropriate pauses and emphasis, correct pronunciation (or sign equivalent), and variation in word order using present, perfect, and future tenses. INTENT AND FUNCTION OF JOB DESCRIPTIONS Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Responsibilities

The Executive Assistant is responsible for providing administrative and clerical support to the Administration Building team and designated executives. This includes preparing documents, coordinating meetings, and managing supplies.