Manulife is a leading international financial services provider that helps people make their decisions easier and lives better.
Serving Singapore since 1899, we grew from strength to strength to become a leading life insurer in Singapore that provides a broad range of insurance, retirement and wealth management solutions to meet the financial needs of our customers across their various life stages
We are seeking a highly organized and efficient temporary Secretary to cover a 8 month maternity leave period, ensuring the smooth and efficient operation of our office. This is a fixed-term role, ideal for an individual who can quickly adapt to new environments and manage multiple tasks effectively.

QUALIFICATIONS:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Able to commit from mid June to end January 2026.
• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience in managing travel arrangements and expense reporting.
• Familiarity with onboarding and offboarding processes is a plus.
• Ability to work independently and take initiative.
• Strong problem-solving skills and a proactive approach.

• Efficiently manage the GM ‘s calendar, including scheduling meetings and coordinating with internal and external stakeholders.
• Plan and organize travel arrangements, including booking flights, accommodations, and transportation.
• Ensure the GM is well-prepared for meetings with all necessary materials and information.
• Coordinate and prioritize meeting requests, ensuring optimal time management.
• Prepare, submit, and track expense reports for the GM.
• Facilitate the onboarding process for new hires, ensuring a smooth and welcoming integration into the team.
• Coordinate the offboarding process, ensuring all necessary steps are completed.
• Assist in the preparation of departmental reports, presentations, and correspondence.
• Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Provide general administrative support to the GM.
• Handle ad hoc requests and special assignments as needed.
• Continuously seek opportunities to improve administrative processes and efficiencies.
• The role may also involve supporting additional senior leaders on an as-needed basis.