Executive Assistant at AAA-The Auto Club Group

, , United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

34.0

Posted On

18 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Advanced Administrative Duties, Budget Preparation, Data Analysis, Report Preparation, Calendar Management, Travel Arrangements, Meeting Arrangements, Correspondence Composition, Record Maintenance, Software Proficiency, Communication Skills, Organization and Planning, Research Skills, Problem Solving, Mathematical Calculations, Typing Skills

Industry

Insurance

Description

It’s a great time to join AAA The Auto Club Group! JOIN THE TEAM COMMITTED TO DRIVING YOUR CAREER FORWARD Job Type: Full time Exempt/Non Exempt: Hourly Job Description: Executive Assistant – The Auto Club Group What you will do: Performs advanced and diversified administrative duties for the executive level, requiring a broad and comprehensive knowledge of practices and procedures of the functions assigned as well as organization policy and procedures. Assists management in budget preparation, gathering information for reports and identifying and resolving personnel matters within department. Assists management in the preparation of board materials and provides/gathers information for other departments, outside vendors, professional contacts and board members as requested by management. Gathers data, analyzes and prepares reports with conclusive recommendations. Maintains executive's calendar and makes appointments as instructed; arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings. Screens telephone and personal calls to determine which executive subordinate office can handle particular item. Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy. Composes correspondence from notes and general verbal instructions. Identifies and abstracts pertinent information from publications, correspondence and reports. Compiles data and prepares various reports, charts and graphs. Prepares a variety of complex and confidential documents utilizing various software packages. Maintains departmental records. Handles special projects as assigned. How you will benefit: Executive Assistant will earn a competitive salary of $30 - $34 hourly with annual bonus potential based on performance. Excellent and comprehensive benefits packages are just another reason to work for the Auto Club Group. Benefits include: 401k Match Medical Dental Vision PTO Paid Holidays Tuition Reimbursement We’re looking for candidates who: Required Qualifications: Education: High School Diploma or equivalent Experience: 40 wpm accurate typing skill Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, WordPerfect, Lotus 1-2-3, etc.) Formatting and preparing memos, letters, tables and reports Communicate effectively with others in a work environment Maintaining records and budget Composing correspondence and reports Work under pressure to meet deadlines Summarizing statistical information Administrative experience in/with: Organization and planning Scheduling appointments, meetings, agendas, itineraries and work priorities Researching and abstracting information Compiling, reviewing and interpreting requests for information and data Researching, identifying and resolving administrative business problems Knowledge of: Techniques used to gather and compile data Communication skills Basic mathematical calculations Demonstrated skills to include: Compiling and editing submitted information Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages Ability to: Gain knowledge and hands-on skill with VISIO software in order to provide department organization charts Excellent oral and written communication skills Work Environment This is a hybrid work arrangement (time spent in office and remote). Depending on the employee's role and leadership's assessment, some employees will come in to an ACG facility on a weekly basis, a monthly basis, or on an "as needed" basis for key meetings and collaborative activities. Most employees will be required to come into the office, at a minimum, for important departmental meetings or team building events. Who We Are Become a part of something bigger. The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 14+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America. By continuing to invest in more advanced technology, pursuing innovative products, and hiring a highly skilled workforce, AAA continues to build upon its heritage of providing quality service and helping our members enjoy life’s journey through insurance, travel, financial services, and roadside assistance. And when you join our team, one of the first things you’ll notice is that same, whole-hearted, enthusiastic advocacy for each other. We have positions available for every walk of life! AAA prides itself on creating an inclusive and welcoming environment of diverse backgrounds, experiences, and viewpoints, realizing our differences make us stronger. To learn more about AAA The Auto Club Group visit www.aaa.com Important Note: ACG’s Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates. Salary at time of offer is determined based on these and other factors as associated with the job and job level. The above statements describe the principal and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfill these requirements. The Auto Club Group, and all its affiliated companies, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Regular and reliable attendance is essential for the function of this job. AAA The Auto Club Group is committed to providing a safe workplace. Every applicant offered employment within The Auto Club Group will be required to consent to a background and drug screen based on the requirements of the position. The Auto Club Group (ACG) provides membership, travel, insurance and financial services offerings to approximately 13+ million members and customers across 14 states and 2 U.S. territories through the AAA, Meemic and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.

Responsibilities

The Executive Assistant performs advanced administrative duties for executive-level management, including budget preparation, report analysis, and calendar management. They also handle travel arrangements, meeting preparations, and correspondence composition.