Executive Assistant at Acadia Pharmaceuticals Inc.

Princeton, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

112100.0

Posted On

29 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Confidentiality, Communication, Analytical Skills, Interpersonal Skills, Organizational Skills, Attention To Detail, MS Suites Proficiency, Project Management, Event Coordination, Expense Reporting, Team Collaboration, Problem Solving, Judgment, Emotional Intelligence

Industry

Pharmaceutical Manufacturing

Description

About Acadia Pharmaceuticals Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we’re here to be their difference. Please note that this position is based in Princeton, NJ. Acadia's hybrid model requires this role to work in our office three days per week on average. Position Summary Serves as a strategic partner to C-suite and senior executive leadership by delivering high-level administrative support that enables operational efficiency and executive effectiveness. Exercises sound judgment and autonomy in managing complex, confidential matters and navigating dynamic priorities. Maintains critical records and communications with discretion, ensuring alignment with organizational goals and executive priorities. Primary Responsibilities Manages the delivery of high-impact administrative support for executive leadership, managing complex priorities with agility and precision. Manages highly confidential business and personnel matters with discretion and sound judgment, serving as a trusted liaison between executives and internal/external stakeholders. Optimizes executive time and engagement by managing calendars, coordinating strategic meetings and conferences, and arranging travel aligned with business priorities. Analyzes and creates information from diverse sources to independently prepare executive-level materials, including Board of Directors presentations, strategic reports, and critical communications that influence organizational decision-making. Maintains and supports strategic calendars of events, including investor and scientific conferences, high-priority meetings, and company-wide initiatives. Partners with cross-functional teams to support event logistics and execution. Manages and coordinates logistics for functional on/off-site meetings, keeping all parties informed. Manages sensitive, high-level communications across internal departments and external partners, reinforcing executive presence and organizational reputation. Manages expense reconciliation and reporting through Concur and other systems, ensuring accuracy and compliance. Provides backup coverage for administrative colleagues and front desk receptionists during peak periods or absences to ensure continuity of operations. Collaborates with internal departments to facilitate the creation and management of contracts, statements of work, purchase orders, and service agreements that support departmental goals. Drives cross-functional initiatives and project support, sharing best practices and fostering collaboration among administrative professionals to enhance organizational effectiveness. Performs other duties as assigned. Education/Experience/Skills High school diploma; degree preferred. Targeting 6 years’ related administrative experience supporting senior executives, ideally within the pharmaceutical or biotech industry. Knowledge of pharmaceutical terminology strongly preferred. An equivalent combination of relevant education and experience may be considered. Experience with administrative support and execution of executive-level presentations. Highly skilled and proficient with all MS Suites programs. Ability to independently manage tasks of diverse complexity and execute from beginning to end. Strong analytical skills and the ability to comprehend difficult instructions. Excellent professional ethics, integrity, and the ability to maintain confidential information. Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment. Strong interpersonal skills, including tact, diplomacy, and judgment. Strong organizational skills with comprehensive follow-through and a high level of attention to detail. Ability to work independently or as a team. Ability to work accurately, under pressure, and follow complex instructions. Naturally connects and builds strong relationships with colleagues, demonstrating emotional intelligence and an ability to communicate clearly. Comfortable working in uncertain situations and able to make informed decisions even with limited information. Must be able and willing to travel on occasion. Physical Requirements While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs. #LI-MS1 #LI-HYBRID In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location. Salary Range $90,000—$112,100 USD What we offer US-based Employees: Competitive base, bonus, new hire and ongoing equity packages Medical, dental, and vision insurance Employer-paid life, disability, business travel and EAP coverage 401(k) Plan with a fully vested company match 1:1 up to 5% Employee Stock Purchase Plan with a 2-year purchase price lock-in 15+ vacation days 13 -15 paid holidays, including office closure between December 24th and January 1st 10 days of paid sick time Paid parental leave benefit Tuition assistance EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn’t exactly what we describe here. It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law. As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923. Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment. California Applicants: Please see Additional Information for California Residents within our Privacy Policy. Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy. Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy. Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.

Responsibilities

The Executive Assistant serves as a strategic partner to C-suite and senior executive leadership, providing high-level administrative support to enhance operational efficiency. Responsibilities include managing complex priorities, maintaining confidential communications, and preparing executive-level materials.