ABOUT AFH CANADA

AFH Canada is a values-driven organization dedicated to advancing dignity, equity, and opportunity for all. As part of the global Action for Humanity network, we work to alleviate suffering and build resilient communities through humanitarian aid, development programs, and advocacy. Our mission is to serve those in need—regardless of race, religion, or background—with compassion, integrity, and impact.

POSITION SUMMARY

We are looking for a highly organized, proactive, and mission-aligned Executive Assistant (EA) to support the CEO and oversee key administrative functions across the office. This role is ideal for someone who thrives in a dynamic environment, demonstrates exceptional discretion, and is passionate about enabling leadership effectiveness and operational excellence. You will play a critical role in ensuring the CEO’s time is optimized and that the office runs smoothly and efficiently.

QUALIFICATIONS

• 3–5 years of experience in an Executive Assistant or Office Manager role, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Teams, google meets, Zoom).
• Ability to anticipate needs, think critically, and offer solutions proactively.
• Alignment with AFH Canada’s mission and values.

• Executive Support
• Manage the CEO’s calendar, appointments, and travel arrangements with precision and foresight.
• Prepare and organize materials for meetings, presentations, and reports.
• Act as a liaison between the CEO and internal/external stakeholders.
• Draft, proofread, and manage correspondence on behalf of the CEO.
• Track and follow up on action items, deadlines, and strategic priorities.
• Support board and leadership team meetings, including agenda preparation, minute-taking, and logistics.
• Manage CEO’s expense claims and reimbursements; liaise with the finance team to ensure timely and accurate expense tracking and reporting.