Adams Street Partners (“Adams Street”) is a global private markets investment manager that has $61 billion in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the seventh year in a row, Adams Street was named one of Pension & Investments’ Best Places to Work in Money Management in 2024.
Employees operate as a single global team, integrating the expertise of the firm’s investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments. Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.
The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.
Adams Street has offices in Austin, Beijing, Boston, Chicago, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.

CANDIDATE REQUIREMENTS:

We are requiring a service-oriented demeanor, strong organizational and multi-tasking skills, business acumen and the ability to work in a team environment. We are seeking candidates who view the Executive Assistant role as a long-term career path. Candidates must have demonstrated experience in the above listed duties (in a professional services environment) but also possess:

• 3-5 years of experience providing executive administrative support to a team; prior experience working in an investment management or financial services environment is advantageous, but not required
• Prior experience working in a fast-paced environment managing multiple tasks and deliverables, including managing calendars, coordinating meetings, and arranging a high volume of US and International travel
• Demonstrated team-player, independent thinker and self-starter with the ability to work independently within a team context
• Desire to learn the context of the assignments and develop industry knowledge through exposure in the workplace
• A professional presence with an exemplary customer service orientation and effective communication style
• Respect for confidential information and a mature approach to all matters of discretion
• Time management skills: ability to multi-task, meet deadlines, and balance priorities
• Technical proficiency in Office 365 and prior database experience, CRM platform experience, Concur or like expense software

NYC Pay Range

RESPONSIBILITIES:

Specifically, the individual will be involved with and responsible for:

• Calendar Management: Extensive calendar management and logistical coordination, working across multiple time zones on a global level.
• Travel Planning: Arranging domestic and international travel, including hotel accommodations, ground transportation, restaurant reservations, visas, and any other logistics.
• Expense Management: Preparing, reviewing, and submitting accurate expense reports on behalf of assigned team members, ensuring timely reconciliation of expenses in accordance with company policies.
• Cross-Functional Coordination/Support: Coordinating meetings and travel with other assistants both internally and externally to ensure continuity
• Administrative coordination in the investment management process: including data entry, obtaining signatures, and ensuring investment team communication.
• Data Management: Entering and managing data/activity in CRM platform.
• On-Site Meeting Coordination/Support: Anticipating and gathering relevant meeting and conference materials, including generating client-sensitive correspondence, and proofreading and formatting presentations/documents according to company guidelines prior to distribution. Meeting and greeting clients/visitors in accordance with Adams Street’s expectations
• Back-up EA Support: Providing back-up as needed to other Adams Street Partners administrative professionals
• Other Support Responsibilities:
• Printing, scanning and electronic file management for investment team members.
• Managing and prioritizing various correspondence, phone calls, emails, etc. and relaying messages, including any appropriate follow-up
• General office support functions as required by team/firm
• Consistently demonstrating a willingness and interest to identify new opportunities to provide support to the office and team members and take on additional projects as requested.

We are requiring a service-oriented demeanor, strong organizational and multi-tasking skills, business acumen and the ability to work in a team environment. We are seeking candidates who view the Executive Assistant role as a long-term career path. Candidates must have demonstrated experience in the above listed duties (in a professional services environment) but also possess:

• 3-5 years of experience providing executive administrative support to a team; prior experience working in an investment management or financial services environment is advantageous, but not required
• Prior experience working in a fast-paced environment managing multiple tasks and deliverables, including managing calendars, coordinating meetings, and arranging a high volume of US and International travel
• Demonstrated team-player, independent thinker and self-starter with the ability to work independently within a team context
• Desire to learn the context of the assignments and develop industry knowledge through exposure in the workplace
• A professional presence with an exemplary customer service orientation and effective communication style
• Respect for confidential information and a mature approach to all matters of discretion
• Time management skills: ability to multi-task, meet deadlines, and balance priorities
• Technical proficiency in Office 365 and prior database experience, CRM platform experience, Concur or like expense softwar