JOB DESCRIPTION:

In this role, you will provide high-level administrative support to multiple executives, managing complex calendars, coordinating travel and meetings across time zones, and helping streamline day-to-day operations. You’ll play a critical role in maintaining efficiency, driving client engagement efforts, and serving as a reliable resource for internal team members.

QUALIFICATIONS:

• Bachelor’s degree or equivalent experience strongly preferred
• 4–5+ years of experience as an Executive Assistant in a professional services setting (consulting, legal, finance, architecture, etc.)
  Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
  #Admin3

• Manage schedules, travel, and internal/external meetings across multiple time zones
• Prepare leaders for meetings by coordinating logistics and materials, taking notes, and tracking follow-ups
• Support operational and administrative tasks to ensure deadlines are met
• Partner closely with other administrative staff for seamless team collaboration
• Act as a go-to resource for company processes, tools, and best practices
• Handle expense reporting, invoicing, and other internal documentation
• Foster a welcoming and professional environment for both in-office team members and external visitors
• Utilize tools like Microsoft Office Suite, Teams, and CRM systems to streamline operations