Executive Assistant/Admin Assistant at BNY

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

0.0

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Expense Reporting, Microsoft 365, Virtual Collaboration Tools, Communication Skills, Problem Solving, Attention To Detail, Prioritization, MI Reporting, Administrative Support, Executive Support

Industry

Financial Services

Description

We’re seeking a future team member for the role of Executive Assistant/Admin Assistant to join our Asset Servicing BBDI (EMEA) team. This role is located in London. In this role, you’ll make an impact in the following ways: * Effectively prioritizing the needs of the executive, managing competing requests and switching focus as needed, often negotiating a prioritization of activities. * Diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes. * Coordinate travel, visas, accommodations, logistics, and detailed agendas; prepare and reconcile expense reports * Prepare briefing packs, agendas, pre-reads, minutes, and action trackers; follow through to closure with accountable owner * Excellent communication skills with the ability to interact across all levels within the organization and deliver high quality service. Displaying the ability to appropriately interact with leadership inside and outside the organization. * Process oriented thinking with a strong attention to detail. Quickly assimilating multiple reports, conduct quality assurance, scrutinize, and clarify exceptions, and then summarizing themes towards the production of MI reporting packs/presentations for management and client consumption. * Participating in ad-hoc special projects and initiatives, usually at an executive level. To be successful in this role, we’re seeking the following: * Bachelor’s degree or the equivalent combination of education and experience is preferred. * Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneDrive/SharePoint); strong comfort with virtual collaboration tools * Strong administration skills. * Demonstrate sound judgment and good decision making when dealing with problems – able to solve challenging problems, with a proactive and enthusiastic approach to work. * The ability to work to tight deadlines, prioritising tasks accordingly and switching focus quickly. * Applies advanced problem-solving skills, judgement, and experience to analyse information.

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Responsibilities

Provide high-level administrative support to executives, including complex diary management, travel coordination, and expense reconciliation. Prepare briefing packs and MI reporting while managing special projects and coordinating across various organizational levels.