Executive Assistant Admin Spec III (Sr) at V2X

Huntsville, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

0.0

Posted On

18 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Human Resources, Event Management, Office Operations, Data Analysis, Microsoft Office, Communication Skills, Organization Skills, SAP Experience, Team Coordination, Timekeeping, Report Preparation, Visitor Management, Calendar Management, Logistics Coordination, Problem Solving, Decision Making

Industry

Defense and Space Manufacturing

Description

Overview Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism. V2X’s National Security Programs (NSP) has an immediate opportunity for a Senior Administrative Specialist with a background in Special Access Program (SAP) administrative operations. The employee will support the V2X Program Manager (PM) and shall have oversight for all employees at their respective site, ensuring that requirements of the Performance Work Statement (PWS) are met. The employee will also provide administrative and tasking support to the customer. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive Responsibilities Oversight Duties Include: Provide day-to-day oversight for assigned contract employees at their site. Ensure all required duties are performed in accordance with company and contract requirements. Escalate matters requiring supervisory action to the PM. Support the PM in various human resource-related tasks. Participate in job interviews for new hires at assigned site. Support newly hired employees during in-processing at assigned site. Oversee the daily work schedule of assigned contract employees. Track and document all work absences for site employees. Help ensure the timely submission of all contract deliverables to the customer Ensure the PM is informed of all ongoing issues/challenges regarding the contractual requirements of assigned site contract personnel. Represent the PM during his/her absence, ensuring continuity of operations. Administrative and Tasking Duties Include: Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures. Manage and perform Office Operations Tasks Manage all front office Directorate functions; Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate. Manage SAP VTC & Conference Room Scheduling Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training. Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, Answer Phone, Escort Visitors, Interface with senior officials, Travel (local and non-local), Personnel and Office calendars. Manage Directorate-run Meetings and Other Major SAP Events Manage the Directorate sponsorship program for personnel in- and out-processing. Manage office space and seating assignments for Directorate managed suites. Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency. Staff read-aheads and other packages requiring coordination. Manage forms and publication libraries. Manage the Agency’s SAP Annual Awards program. Manage the Directorates unclassified and classified website portal. Perform additional duties as required Qualifications Education / Certifications: Bachelor's Degree with 5 years of experience OR High school diploma (or equivalent) with 10+ years in a similar position Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years. Experience: Prior experience with Department of Defense Agencies Prior experience with Special Access Programs Proficiency with Microsoft Office Experience coordinating and leading efforts on a team Experience in collecting, organizing, and analyzing data and generating data-driven reports. Skills & Technology Used: Demonstrated experience with MS Office Tools, SharePoint, and Adobe PDF. Decision making skills that promote working autonomously when managing and executing projects, tasks, and work assignments. Excellent organization skills with the ability to manage multiple concurrent deadlines. Excellent written and verbal communication skills and attention to detail. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

Responsibilities

The Senior Administrative Specialist will provide oversight for contract employees and support the Program Manager in various administrative tasks. Responsibilities include managing office operations, coordinating events, and ensuring compliance with contract requirements.