Full job description

Position Summary:

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.

New York University Abu Dhabi (NYUAD) seeks to appoint an Executive Assistant, Administration and Operations reporting to the Assistant Provost of Academic Administration, Resource Planning, and Implementation.

This position provides comprehensive administrative and organizational support to the Vice Provost as well as the Office of the Provost. The role performs a wide range of administrative duties in support of the Provost. The incumbent ensures effective coordination of executive operations, stakeholder engagement, and office management functions in support of senior leadership and high-level academic stakeholders.

The incumbent plays a critical role in facilitating communication, managing complex schedules and logistics, coordinating cross-institutional activities (including Abu Dhabi and New York offices), and supporting strategic academic and institutional initiatives. The position requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment.

Job Responsibilities:

Executive Support & Stakeholder Engagement

• Provide high-level administrative support to the Vice Provost and the Office of the Provost
• It also includes select support for Nobel Laureates and senior academic leaders as needed
• Manage and cultivate relationships with external stakeholders, partners, and community members
• Coordinate executive communications, meetings, and engagement activities
• Serve as a liaison between leadership and internal/external constituencies to ensure timely follow-up and effective relationship management

Administrative Operations & Coordination

• Manage complex calendars and coordinate scheduling for senior leadership
• Organize travel arrangements (domestic and international), prepare itineraries, and manage meeting logistics
• Coordinate with university offices in Abu Dhabi and New York to facilitate cross-campus initiatives
• Prepare correspondence, maintain records, document meeting minutes, and ensure appropriate tracking of action items

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