Executive Assistant/Administration Officer at University of Melbourne

Parkville, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

99984.0

Posted On

15 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Interpersonal Skills, Communication Skills, Problem-Solving, Diary Management, HR Management, Finance Management, Event Coordination, Microsoft Office Proficiency, Time Management, Confidentiality, Collaboration, Workflow Establishment, OH&S Initiatives

Industry

Education Administration Programs

Description

Role type: Full time and Fixed Term to August 2027 Faculty: Medicine, Dentistry and Health Sciences Department/ School: Melbourne School of Health Sciences Salary: UOM5 - $86,943 – 99,984 p.a. plus 17% super Support innovative health education / Collaborate across diverse disciplines / Enhance strategic initiatives Apply now to provide exceptional support to our Head of Department and executive team, driving administrative excellence in health sciences. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As an Executive Assistant/Administration Officer, you will play a vital role in supporting the Head of Department and Department staff within the School of Health Sciences. You will be at the forefront of administrative excellence, managing diverse tasks such as HR, finance, and event coordination, while collaborating with internal and external stakeholders. Your dynamic approach and high-level organisational skills will ensure smooth departmental operations, contributing to the advancement of Nursing and Allied Health. Your responsibilities will include Administrative Support: Provide general support to Department staff, manage HR and finance tasks, liaise with the facilities team and coordinate department events. Executive Support and Diary Management: Manage the Head of Department's diary, organise travel, and support strategic initiatives. Enhance Departmental Processes: Establish workflows, improve administrative processes, and support OH&S initiatives. You may be a great fit if You are an experienced administrative professional with exceptional organisational skills, ready to support a dynamic team in the School of Health Sciences, utilising your problem-solving abilities and collaborative approach. You may also: Have a relevant tertiary qualification or equivalent experience. Possess excellent interpersonal and communication skills. Demonstrate strong organisational and time management skills. Be proficient in Microsoft Office and electronic diary management systems. Have a proactive approach to problem-solving and maintaining confidentiality. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – “Melbourne School of Heath Sciences” Established in 2009, the Melbourne School of Heath Sciences is an inter-professional learning community at the forefront of leadership in health sciences education, research, scholarship, professional practice, workforce training and knowledge translation. Our collective focus is on improving health and well-being of people, locally and globally. Our diversity of disciplines and research expertise provides us with unique shared insights into health and wellbeing, impacting on both physical and mental health outcomes across people and their families. Our research has a strong focus on cross-cutting research themes including implementation science, health services research and clinical trial methodology resulting in the integration of findings into improved care of the communities that we serve as well as influencing health policy. The School comprises five departments across six disciplines, including Audiology and Speech Pathology, Nursing, Optometry and Vision Sciences, Physiotherapy, and Social Work. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. Find more information for applicants requiring reasonable adjustments. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support. Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. Join Us and unlock your career potential! If this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience The responses against points 3, 4 and 8 the Selection Criteria^ (bolded and found in the Position Description) Learn more about the application process, including tips and FAQs. For recruitment queries, email Corey Menadue hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. For job-specific queries, refer to the contact details in the Position Description. Applications close: 11 January 2026 11:55 PM; Melbourne time zone. Position Description: JR-007144 Executive Assistant Administration Officer.docx Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

The Executive Assistant/Administration Officer will provide exceptional support to the Head of Department and staff, managing HR, finance, and event coordination tasks. This role is crucial for ensuring smooth departmental operations and enhancing strategic initiatives.